Claude.md
... ...
@@ -1,25 +1,34 @@
1
-# Wiki Documentation Conventions
1
+# Pageant Pass User Manual — Documentation Conventions
2 2
3
-This is a flat-directory markdown wiki synced via git. `Home.md` is the homepage. The hosting platform uses **case-sensitive routing** — filenames and link targets must match exactly.
3
+This wiki is the **plain-language user manual** for Pageant Pass. Content pages live in the `pages/` directory (flat — no nested folders), alongside `Home.md`, which is the manual's table of contents. The hosting platform uses **case-sensitive routing**, so filenames and link targets must match exactly.
4
+
5
+## Audience & Voice
6
+
7
+- The manual is written for **Directors** (people who run competitions) and **Delegates** (contestants who apply). They are not technical users.
8
+- **Use plain language.** Never use developer or system terms. Say "the panel that slides in from the side," not "offcanvas"; say "your plan," not "subscription tier"; say "saved" or "stored," not "Firestore." If the app shows a term on screen, use that exact word.
9
+- Address the reader directly as **"you."**
10
+- Always refer to the product as **"Pageant Pass"** — two words, capital P's, never "PageantPass."
11
+- Every set of instructions is **step-by-step and numbered.** One action per step. Describe where things are on screen in words ("near the top-right of the page").
12
+- **No images.** This manual is text-only. Do not use screenshots or `[Screenshot: ...]` placeholders.
4 13
5 14
## File Naming
6 15
7
-- All filenames are **lowercase**, no spaces, no hyphens between words (except `feature-access.md`, `custom-nextjs.md`)
8
-- Example: `financialreports.md`, `deallifecycle.md`, `accountmanagement.md`
9
-- `Home.md` is the only file with a capital letter (required by the wiki platform)
16
+- Filenames are lowercase **kebab-case** — words separated by hyphens: `creating-a-competition.md`, `managing-your-applications.md`.
17
+- No spaces, no uppercase letters.
18
+- `Home.md` is the only file with a capital letter (required by the wiki platform).
19
+- All pages live directly in `pages/`.
10 20
11
-## Page Categories
21
+## Page Sections
12 22
13
-Every content page belongs to one of these categories.
23
+Every content page belongs to one of these sections, which are the headings on `Home.md`.
14 24
15
-| Category | Home.md anchor | Files |
25
+| Section | `Home.md` anchor | Who it's for |
16 26
|---|---|---|
17
-| Core Entities | `#core-business-entities` | |
18
-| Business Processes | `#business-processes` | |
19
-| Administration | `#administrative-processes` | |
20
-| Reports | `#reporting-documentation` | |
21
-| Permissions & Access | `#user-roles-and-permissions` | |
22
-| Platform Guides | `#dealer-platform-extraction-guides` | |
27
+| Getting Started | `#getting-started` | Both roles |
28
+| Director Guide | `#director-guide` | Directors |
29
+| Delegate Guide | `#delegate-guide` | Delegates |
30
+| Your Account | `#your-account` | Both roles |
31
+| Reference | `#reference` | Both roles |
23 32
24 33
## Page Structure Template
25 34
... ...
@@ -28,23 +37,32 @@ Every content page follows this structure:
28 37
```markdown
29 38
# Page Title
30 39
31
-Brief 2-3 sentence executive summary describing what this feature/entity IS and its
32
-business purpose. Contains inline links to closely related pages, e.g., "Accounts
33
-represent dealerships that participate in [Deals](deals.md) by purchasing vehicles
34
-from [Loads](loads.md)."
40
+A 2-3 sentence summary of what this page helps you do, in plain language. Include at
41
+least one inline link to a closely related page, e.g., "Before you can accept
42
+applications, you'll need to [create a competition](creating-a-competition.md)."
35 43
36 44
---
37 45
38
-## Content Section 1
46
+## Before You Start
47
+
48
+(Optional) What you need first — your plan level, a connected account, a published
49
+competition, etc. Omit if there are no prerequisites.
50
+
51
+---
52
+
53
+## A Task You Can Do
54
+
55
+Numbered, click-by-click steps:
39 56
40
-Content with [inline links](otherpage.md) woven into prose wherever another wiki
41
-page is referenced.
57
+1. Open **My Competitions** from the menu.
58
+2. Click **Create New Competition**.
59
+3. ...
42 60
43 61
---
44 62
45
-## Content Section 2
63
+## Another Task
46 64
47
-More content...
65
+More numbered steps...
48 66
49 67
---
50 68
... ...
@@ -52,22 +70,35 @@ More content...
52 70
53 71
| Page | Description |
54 72
|------|-------------|
55
-| [Related Page](relatedpage.md) | Brief phrase describing the relationship |
56
-| [Another Page](anotherpage.md) | Why this page matters in context |
73
+| [Related Page](related-page.md) | Brief phrase describing why it's related |
57 74
58 75
---
59 76
60 77
*[Home](Home.md)*
61 78
```
62 79
80
+## Step-by-Step Format
81
+
82
+- Use **numbered lists** for any sequence of actions; one action per step.
83
+- **Bold the exact button, link, tab, and field labels** as they appear in the app: click **Save**, open the **Applications** tab, fill in **Competition Name**.
84
+- Describe locations in words, since there are no images ("in the panel that slides in," "at the bottom of the form").
85
+- Use a short intro sentence before a numbered list to say what the task accomplishes.
86
+
87
+## Plus Feature Callouts
88
+
89
+Some features require the paid **Plus** plan. When a page or section covers a Plus-only feature, place this callout directly under the relevant heading:
90
+
91
+```markdown
92
+> **⭐ Plus feature** — This is available on the Plus plan. See [Plans & Upgrading](plans-and-upgrading.md).
93
+```
94
+
63 95
## Executive Summary
64 96
65
-Every content page opens with a 2-3 sentence executive summary immediately after the H1 title:
97
+Every content page opens with a 2-3 sentence summary immediately after the H1 title:
66 98
67
-- No heading above it — it is the opening paragraph, not under `## Overview`
68
-- Describes what the feature/entity IS and its business purpose
69
-- Contains at least one inline link to a closely related page
70
-- Code references that used to appear near the top belong in relevant content sections instead
99
+- No heading above it — it is the opening paragraph.
100
+- Describes what you can do on the page and why it matters, in plain language.
101
+- Contains at least one inline link to a closely related page.
71 102
72 103
## See Also Table
73 104
... ...
@@ -78,12 +109,11 @@ The `## See Also` heading is standardized across all pages. Format:
78 109
79 110
| Page | Description |
80 111
|------|-------------|
81
-| [Page Name](pagename.md) | Brief phrase describing why this page is related |
112
+| [Page Name](page-name.md) | Brief phrase describing why this page is related |
82 113
```
83 114
84
-- Typically 3-8 rows
85
-- Include pages that are strongly related but may not have been mentioned inline in the prose
86
-- Replaces all previous variants: "Related Documentation", "Related Processes", "Related Files", etc.
115
+- Typically 3-8 rows.
116
+- Include pages that are strongly related but may not have been linked inline.
87 117
88 118
## Footer
89 119
... ...
@@ -91,20 +121,19 @@ Every page ends with `*[Home](Home.md)*` as the very last content line, preceded
91 121
92 122
## Adding a New Page
93 123
94
-1. Create the file with a **lowercase** name (no spaces)
95
-2. Write a 2-3 sentence **executive summary** after the H1, with at least one inline link
96
-3. Add content sections separated by `---`
97
-4. Add a `## See Also` table at the bottom with related pages
98
-5. Add `*[Home](Home.md)*` as the footer
99
-6. Add a link to the new page in `Home.md` under the appropriate section
100
-7. If creating a **new category**, add a new `## Section` in Home.md
124
+1. Create the file in `pages/` with a **lowercase kebab-case** name.
125
+2. Write a 2-3 sentence **summary** after the H1, with at least one inline link.
126
+3. Add task sections separated by `---`, each using **numbered step-by-step** instructions.
127
+4. Add a `## See Also` table at the bottom.
128
+5. Add `*[Home](Home.md)*` as the footer.
129
+6. Add a link to the new page in `Home.md` under the correct section.
130
+7. Flag any Plus-only features with the **Plus feature** callout.
101 131
102 132
## Cross-linking
103 133
104
-- Internal links use relative markdown: `[Display Text](filename.md)`
105
-- All link targets must be **lowercase** to match filenames (except `Home.md`)
106
-- Anchor links to Home.md sections: `Home.md#section-heading-in-kebab-case`
107
-- **Inline linking is required:** every reference to another wiki page in prose should be a link
108
-- **First-mention rule:** link the first mention of a topic on a page; subsequent mentions do not need re-linking
109
-- Link text should read naturally in the sentence (not "see [filename.md]")
110
-- The `## See Also` table at the bottom collects all important relationships for the page
134
+- Internal links use relative markdown: `[Display Text](filename.md)`.
135
+- All link targets must be **lowercase** to match filenames (except `Home.md`).
136
+- Anchor links to Home sections: `Home.md#director-guide`.
137
+- **Inline linking is required:** the first time a page mentions another topic that has its own page, link it. Subsequent mentions on the same page don't need re-linking.
138
+- Link text should read naturally in the sentence (not "see filename.md").
139
+- Define unfamiliar pageant terms in the [Glossary](glossary.md) and link them on first mention.
pages/Home.md
... ...
@@ -1 +1,84 @@
1
-# Home
1
+# Pageant Pass User Manual
2
+
3
+Welcome to the Pageant Pass user manual. Pageant Pass is the pageant registration platform created by Local Directors, for Local Directors. This manual explains, step by step, everything you can do — whether you're a **Director** running a competition or a **Delegate** applying to one.
4
+
5
+New here? Start with [Getting Started](#getting-started). Looking for a word you don't recognize? Check the [Glossary](glossary.md).
6
+
7
+---
8
+
9
+## Getting Started
10
+
11
+| Page | What it covers |
12
+|------|----------------|
13
+| [Director Getting Started](director-getting-started.md) | Set up your account and create your first competition |
14
+| [Delegate Getting Started](delegate-getting-started.md) | Set up your profile and your first paperwork template |
15
+
16
+---
17
+
18
+## Director Guide
19
+
20
+Everything you can do as a Director, from creating a competition to running judging day.
21
+
22
+### Setting Up Your Competition
23
+
24
+| Page | What it covers |
25
+|------|----------------|
26
+| [Creating a Competition](creating-a-competition.md) | Create and edit a competition, set dates, eligibility, and payment options |
27
+| [Accepting Payments with Square](accepting-payments-with-square.md) | Connect Square to collect entry fees online ⭐ Plus |
28
+
29
+### Running Your Competition
30
+
31
+| Page | What it covers |
32
+|------|----------------|
33
+| [Competition Dashboard](competition-dashboard.md) | Your control center for a single competition |
34
+| [Managing Applications](managing-applications.md) | Review applicants, set competition order, and edit entries |
35
+| [Exporting Paperwork](exporting-paperwork.md) | Download the judge's book, paperwork, headshots, music, and contacts |
36
+| [Event Notes](event-notes.md) | Keep private notes about your competition |
37
+| [Interview Planner](interview-planner.md) | Build an interview schedule for judging day ⭐ Plus |
38
+| [Compliance Tracking](compliance-tracking.md) | Track fees, registration, and donations, and share secure links ⭐ Plus |
39
+
40
+### Judging & Results
41
+
42
+| Page | What it covers |
43
+|------|----------------|
44
+| [Judge's Book & Script](judges-book-and-script.md) | Build the script for your judge's book ⭐ Plus |
45
+| [Flashcards](flashcards.md) | Help judges learn contestants by face |
46
+| [Recording Results](recording-results.md) | Record placements, preliminary awards, and other awards |
47
+
48
+---
49
+
50
+## Delegate Guide
51
+
52
+Everything you can do as a Delegate, from finding competitions to managing your applications.
53
+
54
+| Page | What it covers |
55
+|------|----------------|
56
+| [Delegate Dashboard](delegate-dashboard.md) | Your overview of applications, bookmarks, and awards |
57
+| [Finding Competitions](finding-competitions.md) | Search, filter, view details, and save competitions to your watchlist |
58
+| [Applying to a Competition](applying-to-a-competition.md) | Complete and submit an application, including documents and payment |
59
+| [Paperwork Templates](paperwork-templates.md) | Save your information once and reuse it for every application |
60
+| [Managing Your Applications](managing-your-applications.md) | Review, edit, and track the applications you've submitted |
61
+
62
+---
63
+
64
+## Your Account
65
+
66
+Pages that apply to both Directors and Delegates.
67
+
68
+| Page | What it covers |
69
+|------|----------------|
70
+| [Your Profile](your-profile.md) | Update your name and profile photo |
71
+| [Notifications](notifications.md) | Choose what you're notified about and read your notifications |
72
+| [Plans & Upgrading](plans-and-upgrading.md) | Compare the Core and Plus plans, start a free trial, and upgrade |
73
+
74
+---
75
+
76
+## Reference
77
+
78
+| Page | What it covers |
79
+|------|----------------|
80
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
81
+
82
+---
83
+
84
+*[Home](Home.md)*
pages/accepting-payments-with-square.md
... ...
@@ -0,0 +1,69 @@
1
+# Accepting Payments with Square
2
+
3
+Connecting [Square](glossary.md) lets you, as a [Director](glossary.md), collect entry fees online instead of chasing cash and checks. Once your Square account is connected, you can turn on online payments for any of your competitions from [Creating a Competition](creating-a-competition.md).
4
+
5
+> **⭐ Plus feature** — Square payments are available on the Plus plan. See [Plans & Upgrading](plans-and-upgrading.md).
6
+
7
+---
8
+
9
+## Before You Start
10
+
11
+You'll need the Plus plan to connect Square. If you're on the free Core plan, you can still see the Square option, but you'll be prompted to upgrade before you can connect. See [Plans & Upgrading](plans-and-upgrading.md) to switch plans.
12
+
13
+---
14
+
15
+## Connect Your Square Account
16
+
17
+You connect Square from your profile. This is something only Directors do.
18
+
19
+1. Open the **My Profile** page from the menu.
20
+2. Find the **Payment Integration** section.
21
+3. Click **Connect Your Square Account**.
22
+4. A window opens asking you to sign in to Square and authorize Pageant Pass. Approve the request to finish connecting.
23
+
24
+---
25
+
26
+## Check Your Connection Status
27
+
28
+After you connect, the **Payment Integration** section shows the current state of your link to Square so you always know it's working.
29
+
30
+1. Look at the status. It reads **Active** when your connection is working, **Expired** when it needs to be renewed, or **Not Connected** when no account is linked.
31
+2. Check the connected merchant name to confirm it's the right Square business.
32
+3. Check the last sync date to see when Pageant Pass last refreshed information from Square.
33
+
34
+---
35
+
36
+## Disconnect Square
37
+
38
+Disconnecting turns off Square payments for every competition you run, so do this only when you're sure.
39
+
40
+1. Open the **My Profile** page.
41
+2. In the **Payment Integration** section, click **Disconnect Square Account**.
42
+3. Confirm when Pageant Pass asks whether you're sure. Once confirmed, Square payments are switched off for all of your competitions.
43
+
44
+---
45
+
46
+## Use Square in a Competition
47
+
48
+Connecting Square doesn't turn it on by itself — you choose which competitions accept it.
49
+
50
+1. Make sure your Square account shows as connected on the **My Profile** page.
51
+2. Open the competition you want from [Creating a Competition](creating-a-competition.md).
52
+3. In the **Payment Methods** section, turn on **Square Invoicing**.
53
+4. To make online payment mandatory, also turn on **Require payment for submission**. This forces Delegates to pay online before their application counts as submitted.
54
+5. Click **Update Competition** to save.
55
+
56
+---
57
+
58
+## See Also
59
+
60
+| Page | Description |
61
+|------|-------------|
62
+| [Creating a Competition](creating-a-competition.md) | Turn on Square in a competition's payment methods |
63
+| [Plans & Upgrading](plans-and-upgrading.md) | Upgrade to the Plus plan to unlock Square |
64
+| [Director Getting Started](director-getting-started.md) | Set up your Director account and first competition |
65
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
66
+
67
+---
68
+
69
+*[Home](Home.md)*
pages/applying-to-a-competition.md
... ...
@@ -0,0 +1,134 @@
1
+# Applying to a Competition
2
+
3
+Applying to a competition in Pageant Pass walks you through your information, your documents, and your payment, then confirms everything when you're done. You can reach the application from a result card on [Finding Competitions](finding-competitions.md) or from a saved competition on your [Delegate Dashboard](delegate-dashboard.md). This page covers the whole flow, from start to confirmation.
4
+
5
+---
6
+
7
+## Applying as a Guest or Creating an Account
8
+
9
+If you're not signed in when you begin, Pageant Pass offers you a choice before the form opens. To choose:
10
+
11
+1. Click **Continue as Guest** to apply without an account. Your application will be submitted, but you won't be able to track or change it later.
12
+2. Click **Create an Account** to make a free account first. With an account you can track your application, edit it later, and save [paperwork](paperwork-templates.md) to reuse next time.
13
+
14
+There's no extra cost to create an account — it's free for Delegates.
15
+
16
+---
17
+
18
+## How the Form Works
19
+
20
+The application is one form you fill in from top to bottom — there are no separate pages to click through. The sections appear in this order: **Welcome & Important Information**, **My Paperwork**, **Applicant Information**, **Emergency Contact Information**, **Required Documents**, **Registration Payment**, and **Review & Submit Application**. Work down the form, then submit once at the end.
21
+
22
+---
23
+
24
+## Welcome & Important Information
25
+
26
+The top of the form gives you the important details before you begin. To get ready:
27
+
28
+1. Read the document deadline. This is the date by which your application and all documents must be received.
29
+2. Check the age divisions: **Miss** is for ages 18-28 and **Teen** is for ages 14-18. If you are 18, you may choose either division, but the choice can't be changed for the competition year.
30
+3. If this is your first local competition of the year, use the **Miss America Registration** link to register as a delegate, then come back to finish this form.
31
+
32
+---
33
+
34
+## My Paperwork
35
+
36
+If you're signed in and have saved paperwork, you can fill the form automatically. To use a saved set:
37
+
38
+1. Find the **My Paperwork** section.
39
+2. Click the name of the paperwork set you want to use.
40
+3. Review the preview that appears, then confirm to fill the form with your saved information.
41
+
42
+If you don't have any saved paperwork yet, you can create some on the [Paperwork Templates](paperwork-templates.md) page.
43
+
44
+---
45
+
46
+## Applicant Information
47
+
48
+Fill in your own details. To complete this section:
49
+
50
+1. Enter your **Full Name**.
51
+2. Enter your **Date of Birth**. This sets your age division.
52
+3. Choose your **Competition Age Division** — **Miss** or **Teen**.
53
+4. Enter your **Email Address**.
54
+5. Enter your **Phone Number**.
55
+6. Optionally, add a **Talent Description** to describe your talent performance.
56
+7. Optionally, note any **Dietary Restrictions** so the director can plan for your needs.
57
+
58
+---
59
+
60
+## Emergency Contact Information
61
+
62
+Add someone Pageant Pass can reach in an emergency. To complete this section:
63
+
64
+1. Enter the **Emergency Contact Name**.
65
+2. Choose the **Relationship** of this person to you.
66
+3. Enter the **Emergency Contact Phone Number**.
67
+
68
+---
69
+
70
+## Required Documents
71
+
72
+Upload the documents the competition requires. To add each one:
73
+
74
+1. Upload your **Fact Sheet** as a PDF.
75
+2. Upload your **Community Service Initiative** as a PDF.
76
+3. Upload your **Headshot** as a JPG or PNG.
77
+4. Upload your **Talent Music** as an MP3 if you have one (this is optional).
78
+5. To replace a file, remove it and add the new one in its place.
79
+
80
+Each file can be up to 10MB, and only the file types listed for each upload are accepted.
81
+
82
+---
83
+
84
+## Registration Payment
85
+
86
+This section shows your entry fee and how the competition accepts payment — for example cash, check, a digital payment link, or online payment. Review the amount and the available payment methods, and follow the on-screen option that applies to you.
87
+
88
+---
89
+
90
+## Review & Submit Application
91
+
92
+The last section summarizes everything you entered so you can check it before sending. To finish:
93
+
94
+1. Review the **Application Summary**, including your information, uploaded documents, and payment details.
95
+2. When everything looks right, click **Submit Application**.
96
+3. Your uploads show a progress message — keep the page open until they finish.
97
+
98
+---
99
+
100
+## After You Pay
101
+
102
+Once your payment goes through, you land on a confirmation page. It tells you:
103
+
104
+1. **Payment Successful!** — your entry fee has been processed.
105
+2. You'll receive a confirmation email with your payment receipt.
106
+3. The competition director will review your application.
107
+
108
+From this page you can click **Go to Dashboard** to open your [Delegate Dashboard](delegate-dashboard.md), or **Return to Home** to go back to the Pageant Pass home page.
109
+
110
+---
111
+
112
+## If Registration Is Closed
113
+
114
+If the competition is no longer accepting applications, or the deadline has already passed, you'll see a message instead of the form. To respond:
115
+
116
+1. Read the message — it explains whether registration is closed or the deadline has passed, and shows the director's contact details.
117
+2. Use the director's email or phone if you have questions or think it's a mistake.
118
+3. Click **Browse Other Competitions** to look for another competition on [Finding Competitions](finding-competitions.md), or **Return to Home** to go back to the home page.
119
+
120
+---
121
+
122
+## See Also
123
+
124
+| Page | Description |
125
+|------|-------------|
126
+| [Finding Competitions](finding-competitions.md) | Search, filter, and view competition details before you apply |
127
+| [Paperwork Templates](paperwork-templates.md) | Save your information once and reuse it to fill applications quickly |
128
+| [Managing Your Applications](managing-your-applications.md) | Review, edit, and track the applications you've submitted |
129
+| [Delegate Dashboard](delegate-dashboard.md) | Your overview of applications, bookmarks, and awards |
130
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
131
+
132
+---
133
+
134
+*[Home](Home.md)*
pages/competition-dashboard.md
... ...
@@ -0,0 +1,56 @@
1
+# Competition Dashboard
2
+
3
+The Competition Dashboard is your control center for running a single competition. From here you can see how many applications you have at a glance and open every tool you need to manage applicants, take notes, track requirements, plan interviews, build your script, and record results. To get here, first [create a competition](creating-a-competition.md) and then open it from your list.
4
+
5
+---
6
+
7
+## Opening the dashboard
8
+
9
+Each competition has its own dashboard. To open one:
10
+
11
+1. Open **My Competitions** from the menu.
12
+2. Click the competition you want to manage. Its dashboard opens, showing the competition name near the top-left of the page.
13
+3. To go back to the full list at any time, click the **My Competitions** button near the top-right of the page.
14
+
15
+---
16
+
17
+## The summary cards at the top
18
+
19
+Across the top of the dashboard are four cards that give you a quick picture of your competition. They update on their own as applications come in.
20
+
21
+1. **Applications** — the number of active applications you've received.
22
+2. **Revenue** — your expected revenue based on the entry fees for those applications.
23
+3. **Miss / Teen** — a breakdown of how many applicants are in each age division. The first number is your [Miss](glossary.md) applicants and the second is your [Teen](glossary.md) applicants.
24
+4. **Link Views** — how many times your registration link has been opened by people who viewed it. A small time stamp underneath shows when this count was last updated.
25
+
26
+---
27
+
28
+## The tabs
29
+
30
+Below the summary cards is a row of tabs. Each tab opens a different tool for your competition. Click a tab to switch to it. Some tabs are marked with a lock and are part of the paid **Plus** plan.
31
+
32
+1. **Applications** — review your applicants, set the competition order, edit entries, and export paperwork. See [Managing Applications](managing-applications.md).
33
+2. **Notes** — keep private notes and review event details like talent and dietary needs. See [Event Notes](event-notes.md).
34
+3. **Compliance** — track each contestant's required steps and share secure links with helpers. See [Compliance Tracking](compliance-tracking.md).
35
+4. **Interview Planner** — build an interview schedule for judging day. See [Interview Planner](interview-planner.md).
36
+5. **Script** — build the run-of-show for your judge's book. See [Judge's Book & Script](judges-book-and-script.md).
37
+6. **Results** — record placements and awards after the competition. See [Recording Results](recording-results.md).
38
+
39
+> **⭐ Plus feature** — Compliance, Interview Planner, and Script are available on the Plus plan. See [Plans & Upgrading](plans-and-upgrading.md).
40
+
41
+---
42
+
43
+## See Also
44
+
45
+| Page | Description |
46
+|------|-------------|
47
+| [Creating a Competition](creating-a-competition.md) | Create the competition before you manage it here |
48
+| [Managing Applications](managing-applications.md) | Everything on the Applications tab |
49
+| [Exporting Paperwork](exporting-paperwork.md) | Download files for judging day |
50
+| [Event Notes](event-notes.md) | Keep private notes about your competition |
51
+| [Recording Results](recording-results.md) | Record placements and awards |
52
+| [Glossary](glossary.md) | Plain-language definitions of pageant terms |
53
+
54
+---
55
+
56
+*[Home](Home.md)*
pages/compliance-tracking.md
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@@ -0,0 +1,71 @@
1
+# Compliance Tracking
2
+
3
+Compliance tracking lets you keep tabs on whether each contestant has completed the required steps before competition day, and lets you share a secure link so a trusted helper can check them off too. You'll find the **Compliance** tab on your [Competition Dashboard](competition-dashboard.md), and the steps it tracks come from each [application](glossary.md).
4
+
5
+> **⭐ Plus feature** — This is available on the Plus plan. See [Plans & Upgrading](plans-and-upgrading.md).
6
+
7
+---
8
+
9
+## What gets tracked
10
+
11
+For each contestant, Pageant Pass tracks three required steps:
12
+
13
+1. **Entry Fee** — whether the contestant has paid their entry fee.
14
+2. **MA Registration** — whether the contestant has completed Miss America registration.
15
+3. **AHA Donation** — whether the contestant has completed their AHA donation.
16
+
17
+When you mark a step complete, Pageant Pass records the date and who verified it, so you always have a record of who checked off each item.
18
+
19
+---
20
+
21
+## Marking a step complete
22
+
23
+1. Open your [Competition Dashboard](competition-dashboard.md) and click the **Compliance** tab.
24
+2. Click **Manage Compliance** to open the tracking table, which lists every contestant in [competition order](glossary.md).
25
+3. Find the contestant in the list.
26
+4. Click the button under **Entry Fee**, **MA Reg**, or **AHA Donation** to mark that step done. The button turns green to show it's complete.
27
+5. To undo a step, click the same button again.
28
+
29
+Resting your pointer over a completed button shows you who verified it and when.
30
+
31
+---
32
+
33
+## Reading the summary
34
+
35
+At the top of the tracking table, summary cards show your progress at a glance: how many contestants have paid the **Entry Fee**, completed **MA Registration**, and finished the **AHA Donation**, plus how many are **Fully Compliant** (all three done). Each card shows both a count and a percentage so you can see how close you are to having everyone ready.
36
+
37
+---
38
+
39
+## Sharing a secure link with a helper
40
+
41
+If a field director, state director, or other helper needs to check off compliance, you can send them a secure link. They can view and update compliance without creating a Pageant Pass account.
42
+
43
+1. On the **Compliance** tab, click **Create Link**. A panel slides in from the right.
44
+2. Fill in the **Contact Name** of the person you're sharing with.
45
+3. Fill in their **Contact Email** — this is where the link is sent.
46
+4. Choose a **Link Expiration**: **7 days**, **30 days**, **90 days**, or **No expiration**. After this period the link stops working.
47
+5. Click **Send Compliance Link**. The link is emailed to your contact.
48
+
49
+---
50
+
51
+## Managing your links
52
+
53
+Existing links appear on the **Compliance** tab, each showing the contact's name, email, and when it was created and expires.
54
+
55
+1. To share a link again, click the copy button on that link to copy its address to your clipboard.
56
+2. To turn off a link's access, click the revoke button on that link and confirm. The helper immediately loses access.
57
+
58
+---
59
+
60
+## See Also
61
+
62
+| Page | Description |
63
+|------|-------------|
64
+| [Competition Dashboard](competition-dashboard.md) | The hub that holds the Compliance tab |
65
+| [Managing Applications](managing-applications.md) | Review applicants and their acknowledgements |
66
+| [Plans & Upgrading](plans-and-upgrading.md) | Compliance tracking is a Plus feature |
67
+| [Glossary](glossary.md) | Plain-language definitions of pageant terms |
68
+
69
+---
70
+
71
+*[Home](Home.md)*
pages/creating-a-competition.md
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@@ -0,0 +1,115 @@
1
+# Creating a Competition
2
+
3
+This page shows you how to create a new [competition](glossary.md) and how to edit one you've already started. Every detail — dates, eligibility, contact info, and how Delegates pay — lives on one form, and this page walks through every field. If you're brand new, start with [Director Getting Started](director-getting-started.md) first.
4
+
5
+---
6
+
7
+## Open the Form
8
+
9
+You create and edit competitions from the **My Competitions** page. The form opens in a panel that slides in from the side.
10
+
11
+1. Open **My Competitions** from the menu.
12
+2. To start a brand-new competition, click **Create New Competition** near the top-right of the page.
13
+3. To change one you already have, click that competition in the list. The same panel opens with its details filled in, ready to edit.
14
+
15
+---
16
+
17
+## Status: Make Your Competition Live
18
+
19
+The top of the form has two toggles that control whether Delegates can see and apply to your competition.
20
+
21
+1. Turn on **Active Competition** to make your competition appear in search so [Delegates](glossary.md) can find it.
22
+2. Turn on **Accepting Applications** to let Delegates actually submit applications.
23
+3. To **publish** your competition, turn on both toggles. A competition can be active (visible in search) without yet accepting applications, so you can let people preview it before opening entries.
24
+
25
+---
26
+
27
+## Competition Information
28
+
29
+This section covers the basic facts about your event.
30
+
31
+1. In **Competition Name**, type the name of the competition.
32
+2. In **Local Title**, type the local title contestants are competing for.
33
+3. In **Competition Date**, choose the date the competition is held.
34
+4. In **Submission Deadline**, choose the date by which all applications and documents must be in.
35
+5. In **Location/Address**, type where the competition takes place.
36
+6. Leave **Pageant System** set to **Miss America**. This is the only system supported right now, so the field is locked.
37
+
38
+---
39
+
40
+## Contact Information
41
+
42
+This section is how applicants reach you. Each contact field has its own visibility toggle that controls whether the information shows publicly.
43
+
44
+1. In **Directors' Names**, type the name or names of the people running the competition.
45
+2. In **Contact Email**, type the email address you want applicants to use. Use its visibility toggle to choose whether the email shows on public search results.
46
+3. In **Contact Phone**, type a phone number. Use its own visibility toggle to choose whether the phone number shows publicly.
47
+
48
+---
49
+
50
+## Eligibility & Requirements
51
+
52
+This section sets who is allowed to enter. See [Eligibility](glossary.md) for what the categories mean.
53
+
54
+1. Choose **Open to all** if anyone who meets the basic rules may enter.
55
+2. If your competition is limited, instead choose the categories that apply: **Collegiate**, **Festival**, **Regional**, **Open Teen Division**, or **Offers Teen Title**.
56
+3. In the **Requirements** box, describe exactly who may compete (age, experience, location, and so on). This box is required unless you chose **Open to all**.
57
+
58
+---
59
+
60
+## Payment Methods
61
+
62
+This section sets the ways Delegates can pay their entry fee. Turn on each method you want to accept.
63
+
64
+1. Turn on **Cash** to accept cash payments.
65
+2. Turn on **Check** to accept payment by check.
66
+3. Turn on **Digital (Venmo, PayPal, etc.)** to accept payment through a service like Venmo or PayPal. When you turn this on, a link field appears — paste the web link where Delegates should send payment.
67
+4. Turn on **Square Invoicing** to collect entry fees online through [Square](glossary.md). You must connect your Square account first — see [Accepting Payments with Square](accepting-payments-with-square.md).
68
+
69
+> **⭐ Plus feature** — Square payments are available on the Plus plan. See [Plans & Upgrading](plans-and-upgrading.md).
70
+
71
+5. When **Square Invoicing** is on, you can also turn on **Require payment for submission** to force Delegates to pay online before their application counts as submitted.
72
+
73
+---
74
+
75
+## Early Registration (Optional)
76
+
77
+You can offer a reduced entry fee for Delegates who apply before an earlier cutoff. This is optional — but if you use it, you must set both fields together.
78
+
79
+1. In **Early Registration Fee**, type the lower fee for early applicants.
80
+2. In **Early Registration Deadline**, choose the date the lower fee ends.
81
+3. Leave both blank if you don't want early registration. Setting only one of the two won't work — fill in both or neither.
82
+
83
+---
84
+
85
+## Save or Close the Form
86
+
87
+1. When you're done, click **Create Competition** (on a brand-new competition) or **Update Competition** (when editing an existing one) to keep your changes.
88
+2. To close the panel without saving, click **Cancel**.
89
+
90
+---
91
+
92
+## Delete a Competition
93
+
94
+If you need to remove a competition entirely, Pageant Pass asks you to confirm first so you don't delete one by accident.
95
+
96
+1. Open the competition you want to remove.
97
+2. Choose the delete option.
98
+3. Confirm when Pageant Pass asks whether you're sure. Once confirmed, the competition is removed.
99
+
100
+---
101
+
102
+## See Also
103
+
104
+| Page | Description |
105
+|------|-------------|
106
+| [Director Getting Started](director-getting-started.md) | The quick setup that creates your first competition |
107
+| [Accepting Payments with Square](accepting-payments-with-square.md) | Connect Square so you can turn on online payments ⭐ Plus |
108
+| [Competition Dashboard](competition-dashboard.md) | Your control center for managing a single competition |
109
+| [Managing Applications](managing-applications.md) | Review applicants and set competition order once applications arrive |
110
+| [Plans & Upgrading](plans-and-upgrading.md) | Compare the Core and Plus plans |
111
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
112
+
113
+---
114
+
115
+*[Home](Home.md)*
pages/delegate-dashboard.md
... ...
@@ -0,0 +1,66 @@
1
+# Delegate Dashboard
2
+
3
+The Delegate Dashboard is your home overview in Pageant Pass. It gives you a quick read on your applications, your saved [paperwork](paperwork-templates.md), your awards, and the competitions you're watching, all in one place. This page explains what each part of the dashboard shows you — you read the dashboard, you don't edit anything here.
4
+
5
+When you sign in as a [Delegate](glossary.md), the dashboard greets you by name at the top of the page.
6
+
7
+---
8
+
9
+## Reading the Summary Cards
10
+
11
+Across the top of the dashboard are four cards that give you a quick count of where things stand. To read them:
12
+
13
+1. Look at the **Total Applications** card to see how many applications you've started. Below the number, an **Active** badge shows how many are still active, and an **Inactive** badge appears if any have been turned off.
14
+2. Look at the **Paperwork Versions** card to see how many reusable paperwork sets you've saved. Click **Manage My Paperwork** to open your [Paperwork Templates](paperwork-templates.md) page and add or change them.
15
+3. Look at the **Awards Received** card to see your total awards. A badge below the number shows how many of those are placements.
16
+4. Look at the **Upcoming Competitions** card to see how many competitions you've applied to that haven't happened yet. Click **Browse More** to open [Finding Competitions](finding-competitions.md) and look for more.
17
+
18
+---
19
+
20
+## Reading Your Quick Stats
21
+
22
+The **Quick Stats** panel, on the right side of the dashboard, turns your history into simple progress bars. To read it:
23
+
24
+1. Check **Application Success Rate** to see what share of your applications are active.
25
+2. Check **Placement Awards** to see how many of your awards are placements, out of your total awards.
26
+3. Check **Prelim Awards** to see how many of your awards are preliminary awards.
27
+4. Check **Non-Finalist Awards** to see how many of your awards are non-finalist awards.
28
+
29
+---
30
+
31
+## Using Your Bookmarked Competitions
32
+
33
+The **Bookmarked Competitions** list is your watchlist — the competitions you saved while browsing. Each row shows the competition name, its registration date, and its competition date. To work with a row:
34
+
35
+1. Find the competition you want in the list.
36
+2. Click **Remove** to take it off your watchlist.
37
+3. If you've already applied, click **View Application** to open that application on your [My Applications](managing-your-applications.md) page.
38
+4. If you haven't applied yet, click **Apply** to start your application. See [Applying to a Competition](applying-to-a-competition.md).
39
+
40
+If you haven't saved any competitions yet, this area shows a **Browse Competitions** button that takes you to [Finding Competitions](finding-competitions.md).
41
+
42
+---
43
+
44
+## Reading Your Recent Activity
45
+
46
+The lower part of the dashboard shows your most recent activity.
47
+
48
+1. Look at the **Recent Applications** list to see the applications you've submitted in the last 30 days, with the competition name, division, the date you submitted, and an Active or Inactive status.
49
+2. Click **View All** to open your full [My Applications](managing-your-applications.md) page.
50
+3. Look at the **Recent Awards** list to see your latest results, with the competition, the award, the date, and the award type.
51
+
52
+---
53
+
54
+## See Also
55
+
56
+| Page | Description |
57
+|------|-------------|
58
+| [Finding Competitions](finding-competitions.md) | Search for competitions and save them to your watchlist |
59
+| [Applying to a Competition](applying-to-a-competition.md) | Complete and submit an application |
60
+| [Paperwork Templates](paperwork-templates.md) | Save your information once and reuse it for every application |
61
+| [Managing Your Applications](managing-your-applications.md) | Review, edit, and track the applications you've submitted |
62
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
63
+
64
+---
65
+
66
+*[Home](Home.md)*
pages/delegate-getting-started.md
... ...
@@ -0,0 +1,58 @@
1
+# Delegate Getting Started
2
+
3
+Welcome to Pageant Pass! This guide walks a new [Delegate](glossary.md) through getting set up: understanding Miss America registration, learning your age division, and saving your first set of [paperwork](paperwork-templates.md) so applying to competitions later is quick. It's a short, three-part setup you can finish in a few minutes.
4
+
5
+---
6
+
7
+## Part 1: Registration & Age Divisions
8
+
9
+The first screen explains what you need before you can compete and helps you find your age division. To work through it:
10
+
11
+1. Read the note about **Miss America Registration** — completing it is required before you apply to any Miss America competition.
12
+2. Review the **Age Divisions**: **Miss** is for ages 18-28 and **Teen** is for ages 14-18. If you're 18, you may be able to choose either division, but the choice is locked for the competition year.
13
+3. Click **Register as a Miss America Delegate** to start your official registration, or **Learn About Local Registration** to read more. These open the Miss America website in a new tab.
14
+4. When you're ready, click **Continue to Paperwork Setup**.
15
+
16
+---
17
+
18
+## Part 2: Create Your First Paperwork Template
19
+
20
+Next, you can save a reusable set of your information and documents called a [paperwork template](paperwork-templates.md). Creating one now means future applications fill in automatically. To create it:
21
+
22
+1. Enter a **Template Name** you'll recognize later (for example, "My Miss Paperwork").
23
+2. Confirm the **Pageant System** (Miss America).
24
+3. Fill in your applicant details: **Full Name**, **Date of Birth** (this sets your **Competition Age Division**), **Email Address**, and **Phone Number**.
25
+4. Add your emergency contact: **Contact Name**, **Contact Phone**, and **Relationship**.
26
+5. Optionally add a **Talent Description** and any **Dietary Restrictions**.
27
+6. Click **Create My Template** to save it.
28
+
29
+If you'd rather set this up later, click **Skip this step**. To go back to the previous screen, click **Back**.
30
+
31
+---
32
+
33
+## Part 3: You're Ready
34
+
35
+The final screen confirms what you've set up and points you to your next steps. From here you can:
36
+
37
+1. Click **Explore Competitions** to start browsing and applying — see [Finding Competitions](finding-competitions.md).
38
+2. Click **Edit Profile** to update your name or photo on [Your Profile](your-profile.md).
39
+3. Click **Manage Paperwork** to add or edit your saved templates on [Paperwork Templates](paperwork-templates.md).
40
+
41
+When you find a competition you like, head to [Applying to a Competition](applying-to-a-competition.md) to submit your entry.
42
+
43
+---
44
+
45
+## See Also
46
+
47
+| Page | Description |
48
+|------|-------------|
49
+| [Finding Competitions](finding-competitions.md) | Search, filter, and save competitions to apply to |
50
+| [Paperwork Templates](paperwork-templates.md) | Save your information once and reuse it for every application |
51
+| [Applying to a Competition](applying-to-a-competition.md) | Complete and submit an application step by step |
52
+| [Delegate Dashboard](delegate-dashboard.md) | Your overview of applications, bookmarks, and awards |
53
+| [Your Profile](your-profile.md) | Update your name and profile photo |
54
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
55
+
56
+---
57
+
58
+*[Home](Home.md)*
pages/director-getting-started.md
... ...
@@ -0,0 +1,62 @@
1
+# Director Getting Started
2
+
3
+Welcome to Pageant Pass! This page walks you through the quick setup that happens the first time you sign in as a [Director](glossary.md), so you can get your first [competition](glossary.md) started in just a few minutes. When you finish here, head to [Creating a Competition](creating-a-competition.md) to fill in the rest of the details and publish.
4
+
5
+---
6
+
7
+## Step 1: Fill In the Quick Setup Form
8
+
9
+The first thing you'll see is a short setup form. It only asks for the essentials so you can get going fast.
10
+
11
+1. In the **Competition Name** box, type the name of your competition. It must be at least 3 characters long.
12
+2. In the **Organization/Title Name** box, type your organization or local title name.
13
+3. In the **Competition Date** box, choose the date your competition will be held. This must be a date in the future.
14
+4. If anyone who meets the basic age and residency rules may enter, turn on the **Open Competition** toggle. Leaving it off means you'll spell out who can enter.
15
+5. If you left **Open Competition** off, type your entry rules in the **Eligibility Requirements** box. This box is required unless **Open Competition** is on — turning that toggle on empties the box and switches it off so you can skip it.
16
+6. Click the button to continue to the next step.
17
+
18
+---
19
+
20
+## Step 2: Pageant Pass Builds Your Competition
21
+
22
+After you continue, Pageant Pass creates your competition for you automatically, using sensible starting values so you don't have to fill in everything at once. You can change any of these later in [Creating a Competition](creating-a-competition.md).
23
+
24
+The starting values are:
25
+
26
+1. An **entry fee** of $100.
27
+2. **Cash** and **Check** payments turned on.
28
+3. A registration deadline set to one week before your competition date.
29
+4. A **Draft** status — your competition is created but is not yet accepting applications, so [Delegates](glossary.md) can't apply until you publish it.
30
+
31
+---
32
+
33
+## Step 3: Choose What to Do Next
34
+
35
+Once your competition is created, Pageant Pass shows you a few next steps. Pick whichever you'd like to do first.
36
+
37
+1. Click **Claim Your Free PLUS Upgrade** to start your 6 months of the Plus plan free. This opens the upgrade offer — see [Plans & Upgrading](plans-and-upgrading.md) for what Plus includes.
38
+2. Click **Publish Competition** to open your competition's controls so you can finish the details and make it live. This takes you into [Creating a Competition](creating-a-competition.md) and the [Competition Dashboard](competition-dashboard.md).
39
+3. Click **View Profile** to see and update your account details.
40
+4. Click **Go to My Competitions** to see the full list of competitions you manage.
41
+
42
+---
43
+
44
+## What to Do Next
45
+
46
+Your competition exists, but it isn't visible to Delegates yet because it starts as a draft. To finish setting it up — adding your location, eligibility categories, payment methods, and turning it on so contestants can find and apply — continue to [Creating a Competition](creating-a-competition.md).
47
+
48
+---
49
+
50
+## See Also
51
+
52
+| Page | Description |
53
+|------|-------------|
54
+| [Creating a Competition](creating-a-competition.md) | Finish setting up your competition and publish it |
55
+| [Competition Dashboard](competition-dashboard.md) | Your control center for managing a single competition |
56
+| [Plans & Upgrading](plans-and-upgrading.md) | What the free Plus upgrade includes and how plans compare |
57
+| [Accepting Payments with Square](accepting-payments-with-square.md) | Collect entry fees online ⭐ Plus |
58
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
59
+
60
+---
61
+
62
+*[Home](Home.md)*
pages/event-notes.md
... ...
@@ -0,0 +1,42 @@
1
+# Event Notes
2
+
3
+The **Notes** tab is a private place to jot down anything you want to remember about your competition, plus a quick overview of event details like your timeline, talent, and dietary needs. Your notes are visible only to you and stay saved for the next time you open your [Competition Dashboard](competition-dashboard.md).
4
+
5
+---
6
+
7
+## What you'll see on the tab
8
+
9
+When you open the **Notes** tab you'll find a quick overview of your event before the notes boxes:
10
+
11
+1. Your **Submission Deadline** and **Competition Date**, with how many days remain.
12
+2. A count of your [Miss](glossary.md) and [Teen](glossary.md) applications.
13
+3. Your competition details, such as location, director, and entry fee.
14
+4. A list of each contestant's talent description and any dietary restrictions they've reported.
15
+
16
+---
17
+
18
+## Writing your notes
19
+
20
+There are two notes boxes you can type into freely. Everything you write is private and only visible to you as the director.
21
+
22
+1. Open your [Competition Dashboard](competition-dashboard.md) and click the **Notes** tab.
23
+2. Use the **Delegate Information** box for contestant-specific reminders, such as move-in times, opening-number attire, or room assignments.
24
+3. Use the **Competition Logistics** box for event reminders, such as judge arrival times, vendor contacts, or setup checklists.
25
+4. Click anywhere outside a box when you're done typing. Your notes save on their own, and a "Last updated" time appears underneath.
26
+
27
+Your notes will still be there the next time you open the dashboard.
28
+
29
+---
30
+
31
+## See Also
32
+
33
+| Page | Description |
34
+|------|-------------|
35
+| [Competition Dashboard](competition-dashboard.md) | The hub that holds the Notes tab |
36
+| [Managing Applications](managing-applications.md) | Review and edit your applicants |
37
+| [Interview Planner](interview-planner.md) | Build an interview schedule for judging day ⭐ Plus |
38
+| [Glossary](glossary.md) | Plain-language definitions of pageant terms |
39
+
40
+---
41
+
42
+*[Home](Home.md)*
pages/exporting-paperwork.md
... ...
@@ -0,0 +1,88 @@
1
+# Exporting Paperwork
2
+
3
+Exporting paperwork lets you download everything you need for judging day — a combined judge's book, each applicant's files, headshot photos, talent music, and individual contacts. You do this from the **Export** menu on the [Managing Applications](managing-applications.md) tab. This page explains each option.
4
+
5
+---
6
+
7
+## Before You Start
8
+
9
+Files are exported in your [competition order](glossary.md) — the numbered order contestants compete in. Set that order first on the [Managing Applications](managing-applications.md) tab so your exports come out in the right sequence. Only active applicants are included; withdrawn entries are left out.
10
+
11
+---
12
+
13
+## Opening the Export menu
14
+
15
+1. Open your [Competition Dashboard](competition-dashboard.md) and stay on the **Applications** tab.
16
+2. Click **Export** near the top of the applicant list. A menu opens with the options below.
17
+
18
+---
19
+
20
+## Judge's Book
21
+
22
+The [judge's book](glossary.md) is one combined PDF containing every contestant's fact sheet and Community Service Initiative, arranged in competition order, ready to hand to your judges.
23
+
24
+1. Click **Export** and choose **Judge's Book (PDF)**.
25
+2. Wait while the file is prepared, then save it when your browser offers to download it.
26
+
27
+---
28
+
29
+## Paperwork
30
+
31
+This option downloads a single ZIP file containing each applicant's individual files, organized so you can find any one contestant's documents.
32
+
33
+1. Click **Export** and choose **Paperwork (ZIP)**.
34
+2. Save the ZIP file when prompted, then open it to find each applicant's documents inside.
35
+
36
+---
37
+
38
+## Headshots
39
+
40
+This downloads all of your contestants' [headshot](glossary.md) photos in one ZIP file. Each photo is named by division and competition order so they're easy to sort.
41
+
42
+1. Click **Export** and choose **Headshots (ZIP)**.
43
+2. Save the ZIP file when prompted.
44
+
45
+---
46
+
47
+## Talent Music
48
+
49
+This downloads all of your contestants' [talent music](glossary.md) files in one ZIP file, so your sound team has everything in one place.
50
+
51
+1. Click **Export** and choose **Talent Music (ZIP)**.
52
+2. Save the ZIP file when prompted.
53
+
54
+---
55
+
56
+## Exporting one applicant's files
57
+
58
+You can also export the files for a single applicant instead of everyone.
59
+
60
+1. On the **Applications** tab, open the applicant's actions menu (the three-dots button at the end of their row).
61
+2. Click **Export Paperwork**. A ZIP file with just that applicant's files downloads.
62
+
63
+---
64
+
65
+## Exporting a contact
66
+
67
+You can save any applicant as a contact file that you can import into your phone or email program. The contact includes their photo.
68
+
69
+1. On the **Applications** tab, open the applicant's actions menu.
70
+2. Click **Export Contact** and save the file when prompted, then import it into your phone or email.
71
+
72
+You can also save a contact this way from the [Flashcards](flashcards.md) tool.
73
+
74
+---
75
+
76
+## See Also
77
+
78
+| Page | Description |
79
+|------|-------------|
80
+| [Managing Applications](managing-applications.md) | The tab that holds the Export menu |
81
+| [Competition Dashboard](competition-dashboard.md) | Your control center for a competition |
82
+| [Judge's Book & Script](judges-book-and-script.md) | Build the script that goes with the judge's book ⭐ Plus |
83
+| [Flashcards](flashcards.md) | Help judges learn contestants by face, and export contacts |
84
+| [Glossary](glossary.md) | Plain-language definitions of pageant terms |
85
+
86
+---
87
+
88
+*[Home](Home.md)*
pages/finding-competitions.md
... ...
@@ -0,0 +1,71 @@
1
+# Finding Competitions
2
+
3
+The Browse Upcoming Competitions page in Pageant Pass is where you search for pageants, read the details, and save the ones you're interested in to your watchlist. Once you find a competition that fits, you can start your entry right from here — see [Applying to a Competition](applying-to-a-competition.md). Everything you save shows up on your [Delegate Dashboard](delegate-dashboard.md).
4
+
5
+---
6
+
7
+## Searching for a Competition
8
+
9
+Use the search box and filters near the top of the page to narrow the list. To run a search:
10
+
11
+1. Type in the **Search** box to look by competition name, title, or location.
12
+2. Open the **Status** menu and choose **All Types**, **Open to All**, or **Eligibility Requirements** to filter by who may enter.
13
+3. Set an **Event Date Range** using the **From** and **To** date boxes to show only competitions in that window.
14
+4. Tick **Show competitions with past event dates** if you also want to see competitions whose event date has already happened.
15
+5. Under **Eligibility Type**, tick any of **Collegiate**, **Festival**, or **Regional** to show only those kinds of competitions.
16
+6. Click **Search** to apply your filters.
17
+7. Click **Clear All Filters** at any time to reset everything and start over.
18
+
19
+The number of matches is shown above the results as a count of competitions found.
20
+
21
+---
22
+
23
+## Reading a Result Card
24
+
25
+Each competition in the results appears as its own card. Reading one tells you the basics at a glance:
26
+
27
+1. Read the competition **name** at the top of the card, with its title just below.
28
+2. Look at the colored eligibility badges to see whether the competition is open to all or limited to a category such as Collegiate, Festival, or Regional.
29
+3. Find the **location** next to the location marker.
30
+4. Find the **event date** next to the calendar marker.
31
+5. Find the **application deadline** next to the check marker.
32
+6. Click **View Details** to open the full information panel for that competition.
33
+
34
+If a card shows a red **Registration Closed** message, the application deadline for that competition has passed and you can no longer apply, though you can still open **View Details** to read about it.
35
+
36
+---
37
+
38
+## Reading the Details Panel
39
+
40
+When you click **View Details**, a panel slides in from the right with everything about the competition. To read it:
41
+
42
+1. Under **Event Information**, check the competition date, the application deadline, and the location.
43
+2. Under **Eligibility Requirements**, read the rules for who may enter (shown only if the director added requirements).
44
+3. Under **Contact Information**, find the directors' names, and their email and phone (shown only if the director chose to share them).
45
+4. Under **Entry Fee & Payment**, check the entry fee and the accepted payment methods. If early-registration pricing is offered, you'll see the lower price, the regular price crossed out, and the date you need to register by to lock in the lower rate.
46
+
47
+---
48
+
49
+## Saving a Competition or Starting an Entry
50
+
51
+From the details panel you can either save the competition for later or begin applying. To do either:
52
+
53
+1. Click **Register Now** to begin your application. See [Applying to a Competition](applying-to-a-competition.md).
54
+2. Click **Add to Watchlist** (the star) to save the competition. The button then reads **Remove from Watchlist**, which you can click to take it off again.
55
+3. You must be signed in to your account to use the watchlist. Saved competitions appear in the **Bookmarked Competitions** list on your [Delegate Dashboard](delegate-dashboard.md).
56
+
57
+---
58
+
59
+## See Also
60
+
61
+| Page | Description |
62
+|------|-------------|
63
+| [Applying to a Competition](applying-to-a-competition.md) | Complete and submit an application, including documents and payment |
64
+| [Delegate Dashboard](delegate-dashboard.md) | Your overview of applications, bookmarks, and awards |
65
+| [Paperwork Templates](paperwork-templates.md) | Save your information once and reuse it for every application |
66
+| [Managing Your Applications](managing-your-applications.md) | Review, edit, and track the applications you've submitted |
67
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
68
+
69
+---
70
+
71
+*[Home](Home.md)*
pages/flashcards.md
... ...
@@ -0,0 +1,73 @@
1
+# Flashcards
2
+
3
+[Flashcards](glossary.md) are a study tool that helps your judges learn your contestants by face before judging day. Each card shows a contestant's headshot; you flip it over to reveal who they are. You open flashcards from your [Competition Dashboard](competition-dashboard.md).
4
+
5
+---
6
+
7
+## Before You Start
8
+
9
+A contestant only appears as a flashcard if their application includes a **headshot**. Contestants without a headshot are skipped, so the flashcard set may be smaller than your full list of applicants.
10
+
11
+---
12
+
13
+## Opening Flashcards
14
+
15
+Flashcards live on your competition's control center.
16
+
17
+1. Open the competition you're working on to reach its [Competition Dashboard](competition-dashboard.md).
18
+2. Open the flashcards tool from the dashboard.
19
+3. Wait a moment for the cards to load. If none load, check that your contestants have uploaded headshots.
20
+
21
+---
22
+
23
+## Studying a Card
24
+
25
+Each card starts face-up, showing only the photo, so you can test yourself.
26
+
27
+1. Look at the contestant's headshot and try to recall who they are.
28
+2. Click **Flip Card** to reveal their details — their name, their division (shown as **Competition Tier**), their place in the competition order, and their talent.
29
+3. Click **Flip Back** if you'd like to see the photo again.
30
+
31
+---
32
+
33
+## Moving Through the Cards
34
+
35
+A progress bar and counter at the top show how far along you are.
36
+
37
+1. After flipping a card, click **Next Card** to move to the next contestant.
38
+2. Watch the counter near the top — it reads "Card 3 of 12," for example, so you always know where you are.
39
+3. When you reach the end, a **Round Complete!** screen appears.
40
+
41
+---
42
+
43
+## Starting Over
44
+
45
+You can reshuffle and run through the contestants again at any time.
46
+
47
+1. From the **Round Complete!** screen, click **Start New Round**.
48
+2. The cards are shuffled into a new order and the counter resets to the beginning.
49
+
50
+---
51
+
52
+## Saving a Contestant's Contact
53
+
54
+While reviewing a card, you can save that contestant's contact details to your device.
55
+
56
+1. Click **Flip Card** to reveal the contestant's information.
57
+2. Click **Export Contact**.
58
+3. The contact file downloads to your device. For more ways to save contestant contacts, see [Exporting Paperwork](exporting-paperwork.md).
59
+
60
+---
61
+
62
+## See Also
63
+
64
+| Page | Description |
65
+|------|-------------|
66
+| [Competition Dashboard](competition-dashboard.md) | The control center where you open flashcards |
67
+| [Exporting Paperwork](exporting-paperwork.md) | Other ways to download contestant contacts, headshots, and paperwork |
68
+| [Managing Applications](managing-applications.md) | Review applicants and set the competition order shown on each card |
69
+| [Glossary](glossary.md) | Definitions of flashcards, headshot, and other terms |
70
+
71
+---
72
+
73
+*[Home](Home.md)*
pages/glossary.md
... ...
@@ -0,0 +1,105 @@
1
+# Glossary
2
+
3
+Plain-language definitions of the pageant and Pageant Pass terms used throughout this manual. If a word on a page isn't clear, look for it here. Many of these terms have their own full pages, linked from the [Home page](Home.md).
4
+
5
+---
6
+
7
+## People & Roles
8
+
9
+**Director** — The person who runs a competition. Directors create competitions, review applicants, build the judge's book, and record results. See [Director Getting Started](director-getting-started.md).
10
+
11
+**Delegate** — A contestant who applies to compete. Delegates find competitions, submit applications, and track their results. See [Delegate Getting Started](delegate-getting-started.md).
12
+
13
+---
14
+
15
+## Plans
16
+
17
+**Core plan** — The free plan. Includes creating and managing competitions, reviewing applicants, recording results, and exporting paperwork.
18
+
19
+**Plus plan** — The paid plan ($49 per year). Adds online payments through Square, compliance tracking with secure links, the judge's book script builder, and the interview planner. See [Plans & Upgrading](plans-and-upgrading.md).
20
+
21
+---
22
+
23
+## Competitions
24
+
25
+**Competition** — A single pageant event you create in Pageant Pass, with its own date, entry fee, eligibility rules, and applicants. See [Creating a Competition](creating-a-competition.md).
26
+
27
+**Active competition** — A setting that makes your competition appear in search so Delegates can find it.
28
+
29
+**Accepting applications** — A setting that allows Delegates to submit new applications. A competition can be visible in search but not accepting applications.
30
+
31
+**Submission deadline** — The date and time by which all applications and documents must be received.
32
+
33
+**Early registration** — An optional reduced entry fee for Delegates who apply before an earlier cutoff date.
34
+
35
+**Eligibility** — The rules for who may enter. A competition can be **Open to all** eligible contestants, or limited to categories such as **Collegiate**, **Festival**, or **Regional**.
36
+
37
+---
38
+
39
+## Age Divisions
40
+
41
+**Miss** — The age division for contestants roughly 18-28. See [Applying to a Competition](applying-to-a-competition.md).
42
+
43
+**Teen** — The age division for contestants roughly 14-18. Contestants who are 18 may sometimes choose either division, but the choice is locked for that competition year.
44
+
45
+---
46
+
47
+## Applications & Paperwork
48
+
49
+**Application** — A Delegate's completed entry to a competition, including their information, documents, and payment. See [Managing Your Applications](managing-your-applications.md).
50
+
51
+**Paperwork template** — A reusable copy of a Delegate's information and documents, saved once and used to fill in future applications quickly. See [Paperwork Templates](paperwork-templates.md).
52
+
53
+**Fact sheet** — A PDF document about the contestant, used in the judge's book.
54
+
55
+**Community Service Initiative (CSI)** — A PDF describing the contestant's community service platform.
56
+
57
+**Headshot** — A photo of the contestant (JPG or PNG), used in the judge's book, flashcards, and exports.
58
+
59
+**Talent music** — An optional audio file (MP3) for the contestant's talent performance.
60
+
61
+**Acknowledgements** — Checkboxes a Delegate confirms when applying: that they've acknowledged the contract, completed Miss America registration, and paid the local fee.
62
+
63
+---
64
+
65
+## Judging & Results
66
+
67
+**Judge's book** — A combined PDF of all contestants' fact sheets and CSI documents, in competition order, for the judges to review. See [Exporting Paperwork](exporting-paperwork.md).
68
+
69
+**Script** — The run-of-show document for the judge's book, organized into sections with judges and sponsors listed. See [Judge's Book & Script](judges-book-and-script.md).
70
+
71
+**Flashcards** — A tool that shows contestant headshots so judges can learn faces, then flips to reveal names and details. See [Flashcards](flashcards.md).
72
+
73
+**Competition order** — The numbered order contestants compete in. Directors can shuffle this randomly. See [Managing Applications](managing-applications.md).
74
+
75
+**Placement award** — A ranked result, such as 1st, 2nd, or 3rd place. See [Recording Results](recording-results.md).
76
+
77
+**Preliminary (prelim) award** — An award for a category such as Talent, Interview, or Evening Gown.
78
+
79
+**Non-finalist award** — An award given to a contestant who did not place, recognizing a specific achievement. See [Recording Results](recording-results.md).
80
+
81
+---
82
+
83
+## Compliance & Payments
84
+
85
+**Compliance** — Tracking whether each Delegate has completed required steps: paying the entry fee, completing Miss America registration, and making the AHA donation. See [Compliance Tracking](compliance-tracking.md).
86
+
87
+**Compliance link (secure link)** — A private web link a Director can share so a trusted helper can view and update compliance information without needing an account.
88
+
89
+**Square** — A payment service Pageant Pass connects to so Directors on the Plus plan can collect entry fees online. See [Accepting Payments with Square](accepting-payments-with-square.md).
90
+
91
+**Watchlist (bookmark)** — A saved list of competitions a Delegate is interested in. See [Finding Competitions](finding-competitions.md).
92
+
93
+---
94
+
95
+## See Also
96
+
97
+| Page | Description |
98
+|------|-------------|
99
+| [Home](Home.md) | The full table of contents for this manual |
100
+| [Director Getting Started](director-getting-started.md) | Where Directors begin |
101
+| [Delegate Getting Started](delegate-getting-started.md) | Where Delegates begin |
102
+
103
+---
104
+
105
+*[Home](Home.md)*
pages/interview-planner.md
... ...
@@ -0,0 +1,66 @@
1
+# Interview Planner
2
+
3
+The **Interview Planner** tab builds a minute-by-minute interview schedule for judging day, working out each contestant's time slot and adding lunch and judge breaks for you. You'll find it on your [Competition Dashboard](competition-dashboard.md), and it uses your active applicants and their [competition order](glossary.md).
4
+
5
+> **⭐ Plus feature** — This is available on the Plus plan. See [Plans & Upgrading](plans-and-upgrading.md).
6
+
7
+---
8
+
9
+## Before You Start
10
+
11
+You need at least one active applicant for the planner to build a schedule. Review your applicants and set their order first on the [Managing Applications](managing-applications.md) tab.
12
+
13
+---
14
+
15
+## Setting the schedule parameters
16
+
17
+The planner fills in sensible starting values, but you can change any of them to fit your day. Each setting has a default you can adjust:
18
+
19
+1. **Start Time** — when interviews begin (default 11:00).
20
+2. **Interview Length (minutes)** — how long each interview runs (default 8).
21
+3. **Gap Between Interviews (minutes)** — the transition time between contestants (default 2).
22
+4. **Lunch Break Time** — when the lunch break starts (default 12:30).
23
+5. **Lunch Break Length (minutes)** — how long lunch lasts (default 30).
24
+6. **Judge Break Interval (minutes)** — how often to add a short judge break (default 60).
25
+7. **Judge Break Length (minutes)** — how long each judge break lasts (default 10).
26
+8. **Interview Order** — choose **Competition Order** to use your assigned order, or **Random (Shuffled)** to randomize it.
27
+9. **Interview Location** — an optional room or place to show on the schedule.
28
+
29
+---
30
+
31
+## Generating the schedule
32
+
33
+1. Set the parameters above to fit your day.
34
+2. Click **Generate Schedule**. A table appears showing each numbered time slot, the time, and the contestant or break for that slot.
35
+
36
+The schedule is built fresh each time you generate it and is not saved. If you close the tab or leave the dashboard, you'll need to generate it again, so be sure to print or download it before you leave.
37
+
38
+---
39
+
40
+## Printing or saving the schedule
41
+
42
+Once a schedule appears, two buttons let you take it with you:
43
+
44
+1. Click **Print** to send the schedule to your printer.
45
+2. Click **Export CSV** to download the schedule as a file you can open in a spreadsheet.
46
+
47
+---
48
+
49
+## Starting over
50
+
51
+To build a different schedule, change any settings and click **Generate Schedule** again, or click **Clear** to remove the current schedule and start fresh.
52
+
53
+---
54
+
55
+## See Also
56
+
57
+| Page | Description |
58
+|------|-------------|
59
+| [Competition Dashboard](competition-dashboard.md) | The hub that holds the Interview Planner tab |
60
+| [Managing Applications](managing-applications.md) | Set the competition order the planner uses |
61
+| [Plans & Upgrading](plans-and-upgrading.md) | The Interview Planner is a Plus feature |
62
+| [Glossary](glossary.md) | Plain-language definitions of pageant terms |
63
+
64
+---
65
+
66
+*[Home](Home.md)*
pages/judges-book-and-script.md
... ...
@@ -0,0 +1,105 @@
1
+# Judge's Book & Script
2
+
3
+The **Script** tab builds the run-of-show document that goes with your [judge's book](glossary.md) — the spoken introductions, judge biographies, titleholders, and sponsor acknowledgements that guide your event from start to finish. You fill in each part of the script, then generate a finished PDF you can hand to your emcee. When you're ready to produce the combined contestant book itself, see [Exporting Paperwork](exporting-paperwork.md).
4
+
5
+> **⭐ Plus feature** — This is available on the Plus plan. See [Plans & Upgrading](plans-and-upgrading.md).
6
+
7
+---
8
+
9
+## Before You Start
10
+
11
+The Script builder is part of the **Plus** plan. If you don't see the **Script** tab, you'll first need to upgrade — see [Plans & Upgrading](plans-and-upgrading.md). You'll also want your competition's applicants reviewed and in order first; see [Managing Applications](managing-applications.md).
12
+
13
+---
14
+
15
+## Opening the Script Builder
16
+
17
+The Script builder lives on your competition's control center.
18
+
19
+1. Open the competition you're working on to reach its [Competition Dashboard](competition-dashboard.md).
20
+2. Click the **Script** tab near the top of the page.
21
+3. Wait a moment for your script details to load.
22
+
23
+---
24
+
25
+## Filling In the Opening Details
26
+
27
+The top of the script covers who is on the microphone and who is being introduced.
28
+
29
+1. In the **Emcee & Judge's Chair** card, type your host's name in **Emcee Name**.
30
+2. Type the name of the person chairing the judges in **Judge's Chair Name**.
31
+3. In the **Current Titleholders** card, fill in **Current Teen Titleholder** and **Current Miss Titleholder** so they can be welcomed during the show.
32
+
33
+---
34
+
35
+## Adding Judges
36
+
37
+Each judge you add gets an introduction in the finished script. You can add up to five.
38
+
39
+1. Find the **Judges Panel** card.
40
+2. Click **Add Judge** at the top-right of that card. (The button shows how many you've added, such as "Add Judge (2/5).")
41
+3. In the new judge block, type the judge's full name in **Name**.
42
+4. Type the introduction you'd like read aloud in **Biography**.
43
+5. Repeat for each judge. You'll need at least four judges for a complete script.
44
+6. To remove a judge, click the trash-can button at the top-right of that judge's block.
45
+
46
+---
47
+
48
+## Adding Sponsors
49
+
50
+Sponsors are thanked at the end of the script.
51
+
52
+1. Find the **Sponsors** card.
53
+2. Click **Add Sponsor** at the top-right of that card.
54
+3. Type the sponsor or company name in **Sponsor Name**.
55
+4. Type how you'd like them thanked in **Acknowledgment / Description**.
56
+5. Repeat for each sponsor.
57
+6. To remove a sponsor, click the trash-can button at the top-right of that sponsor's block.
58
+
59
+---
60
+
61
+## Saving Your Work
62
+
63
+Your script is not finished until you save it.
64
+
65
+1. Click **Save Script** near the top of the tab.
66
+2. Wait for the button to finish; the page shows when the script was last saved.
67
+
68
+---
69
+
70
+## Checking for Missing Information
71
+
72
+Before you generate the document, Pageant Pass can show you anything that's still blank. Missing details aren't a roadblock — they're simply filled with placeholder stubs (such as "[Judge 2 BIO]") in the PDF so you can fill them in by hand later.
73
+
74
+1. If anything is incomplete, a **View Missing Data** button appears near the top of the tab, with a count in parentheses.
75
+2. Click **View Missing Data** to open a summary panel that slides in from the side.
76
+3. Review the two lists: **Script Configuration** (details about the show itself) and **Delegate Information** (details still needed from contestants).
77
+4. Close the panel, fill in what you can, and click **Save Script** again.
78
+
79
+---
80
+
81
+## Generating the Script PDF
82
+
83
+When you're happy with the script, turn it into a document.
84
+
85
+1. Click **Generate Script PDF** near the top of the tab.
86
+2. Wait while Pageant Pass builds the file; the button reads "Generating PDF..." until it's done.
87
+3. Your finished script downloads to your device.
88
+
89
+This script is a companion to the [judge's book](exporting-paperwork.md) itself — the script is the run-of-show your emcee reads, while the judge's book is the combined packet of contestant paperwork the judges review. Many Directors generate both so judging day runs smoothly.
90
+
91
+---
92
+
93
+## See Also
94
+
95
+| Page | Description |
96
+|------|-------------|
97
+| [Exporting Paperwork](exporting-paperwork.md) | Download the judge's book packet that the script accompanies |
98
+| [Competition Dashboard](competition-dashboard.md) | The control center where the Script tab lives |
99
+| [Managing Applications](managing-applications.md) | Review applicants and set competition order before building the script |
100
+| [Plans & Upgrading](plans-and-upgrading.md) | The Script builder is a Plus plan feature |
101
+| [Glossary](glossary.md) | Definitions of judge's book, script, and other terms |
102
+
103
+---
104
+
105
+*[Home](Home.md)*
pages/managing-applications.md
... ...
@@ -0,0 +1,87 @@
1
+# Managing Applications
2
+
3
+The **Applications** tab is where you review everyone who has applied to your competition, set the order they'll compete in, edit their details, and export their paperwork. It's the first tab on your [Competition Dashboard](competition-dashboard.md). This page walks through everything you can do there.
4
+
5
+---
6
+
7
+## Reviewing your applicants
8
+
9
+The Applications tab lists every applicant for the competition. They're grouped by age division, with [Miss](glossary.md) applicants shown first, then [Teen](glossary.md) applicants, and within each division they're listed in [competition order](glossary.md). For each applicant you'll see their photo and name, contact details, emergency contact, and a set of badges showing which documents they've turned in (Fact Sheet, CSI, Photo, and Talent).
10
+
11
+---
12
+
13
+## Setting the competition order
14
+
15
+The competition order is the numbered order contestants will compete in. You can have Pageant Pass assign it for you at random.
16
+
17
+1. On the **Applications** tab, click **Shuffle Order** near the top of the list.
18
+2. Confirm when you're asked to. Pageant Pass numbers your Miss applicants starting at 1, numbers your Teen applicants separately, and moves any withdrawn (inactive) entries to the end.
19
+
20
+You can change any single applicant's number by hand using **Edit Application**, described below.
21
+
22
+---
23
+
24
+## Copying everyone's email addresses
25
+
26
+When you need to email all your active applicants at once, you can copy their addresses in one step.
27
+
28
+1. Click **Copy Emails** near the top of the list. All active applicants' email addresses are copied to your clipboard.
29
+2. Paste them into the address line of a new email in your own email program.
30
+
31
+---
32
+
33
+## Exporting paperwork
34
+
35
+The **Export** menu near the top of the list lets you download files for judging day — the judge's book, all applicants' paperwork, headshots, and talent music. Click **Export** and choose what you need. For step-by-step detail on each option, see [Exporting Paperwork](exporting-paperwork.md).
36
+
37
+---
38
+
39
+## Showing or hiding withdrawn entries
40
+
41
+Applicants who have withdrawn are marked inactive and hidden by default so they don't clutter your list.
42
+
43
+1. To see them, click **Show Inactive**. Withdrawn entries appear, marked in red, with a count badge.
44
+2. To hide them again, click **Hide Inactive**.
45
+
46
+---
47
+
48
+## Working with a single applicant
49
+
50
+Each applicant has an actions menu. Click the three-dots button at the end of their row (or the **Actions** button on smaller screens) to open it. From there you can:
51
+
52
+1. **Record Result** — record a placement or award for this applicant. See [Recording Results](recording-results.md).
53
+2. **Edit Application** — open a panel that slides in from the right where you can change the applicant's name, contact details, emergency contact, division, competition order number, acknowledgements, and uploaded files. Click **Save Changes** when you're done.
54
+3. **Export Paperwork** — download just this applicant's files. See [Exporting Paperwork](exporting-paperwork.md).
55
+4. **Export Contact** — save a contact file for this applicant that you can import into your phone or email. See [Exporting Paperwork](exporting-paperwork.md).
56
+
57
+---
58
+
59
+## Marking an application active or inactive
60
+
61
+If an applicant withdraws, mark their entry inactive so it's left out of counts, exports, and the competition order.
62
+
63
+1. Open the applicant's actions menu.
64
+2. Click **Mark as Inactive**. The entry turns red and is hidden unless you choose to show inactive entries.
65
+3. To bring an applicant back, open the menu again and click **Mark as Active**.
66
+
67
+---
68
+
69
+## Checking acknowledgements
70
+
71
+When applicants apply, they confirm a few [acknowledgements](glossary.md): that they've acknowledged the contract, completed Miss America registration, and paid the local fee. You can review each applicant's acknowledgements at the bottom of their **Edit Application** panel to see what they've confirmed and update them if needed.
72
+
73
+---
74
+
75
+## See Also
76
+
77
+| Page | Description |
78
+|------|-------------|
79
+| [Competition Dashboard](competition-dashboard.md) | The hub that holds the Applications tab |
80
+| [Exporting Paperwork](exporting-paperwork.md) | Download the judge's book, paperwork, headshots, and contacts |
81
+| [Recording Results](recording-results.md) | Record placements and awards for applicants |
82
+| [Compliance Tracking](compliance-tracking.md) | Track each contestant's required steps ⭐ Plus |
83
+| [Glossary](glossary.md) | Plain-language definitions of pageant terms |
84
+
85
+---
86
+
87
+*[Home](Home.md)*
pages/managing-your-applications.md
... ...
@@ -0,0 +1,63 @@
1
+# Managing Your Applications
2
+
3
+The My Applications page in Pageant Pass lists every competition you've applied to and lets you review, edit, and keep track of each one. From here you can open an application to read it, make changes while the deadline is still open, and check on your documents and acknowledgements. To add a new application, head to [Finding Competitions](finding-competitions.md).
4
+
5
+---
6
+
7
+## Reading the Applications Table
8
+
9
+Each application you've submitted appears as a row in the table. To read a row:
10
+
11
+1. Find the competition name in the **Competition** column.
12
+2. Check the **Tier** column for your division — Miss or Teen.
13
+3. See when you applied in the **Application Date** column.
14
+4. Look at the **Submission Deadline** column for the deadline, with an **Open** or **Closed** badge showing whether you can still make changes.
15
+5. Look at the **Attachments** column for badges showing your uploaded files. Click a badge to open that file in a new tab.
16
+6. Look at the **Status** column for badges showing which acknowledgements you've confirmed, such as the contract, the registration, and the fee.
17
+
18
+---
19
+
20
+## Viewing an Application
21
+
22
+You can open any application to read its full details. To view one:
23
+
24
+1. Find the application in the table.
25
+2. Click **View** (the eye icon) in the **Actions** column.
26
+
27
+---
28
+
29
+## Editing an Application
30
+
31
+You can change an application as long as its deadline hasn't passed. To edit one:
32
+
33
+1. Find the application in the table.
34
+2. Click **Edit** (the pencil icon) in the **Actions** column. If the deadline has passed, this button is unavailable.
35
+3. A panel slides in from the right with your details.
36
+4. Update your **Applicant Information**, **Emergency Contact**, **Additional Information**, division, and **Acknowledgements** as needed.
37
+5. The panel shows the submission deadline near the bottom, and warns you if the deadline is within 24 hours, so you know to finish quickly.
38
+6. Click **Save Changes** to keep your edits, or **Cancel** to close the panel without saving.
39
+
40
+---
41
+
42
+## When You Haven't Applied Yet
43
+
44
+If you haven't applied to any competitions, the page shows a **No Applications Yet** message instead of the table. To get started:
45
+
46
+1. Read the message confirming you haven't applied yet.
47
+2. Click **Find Competitions** to open [Finding Competitions](finding-competitions.md) and search for one to enter.
48
+
49
+---
50
+
51
+## See Also
52
+
53
+| Page | Description |
54
+|------|-------------|
55
+| [Applying to a Competition](applying-to-a-competition.md) | Complete and submit a new application |
56
+| [Finding Competitions](finding-competitions.md) | Search, filter, and view competition details |
57
+| [Paperwork Templates](paperwork-templates.md) | Save your information once and reuse it for every application |
58
+| [Delegate Dashboard](delegate-dashboard.md) | Your overview of applications, bookmarks, and awards |
59
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
60
+
61
+---
62
+
63
+*[Home](Home.md)*
pages/notifications.md
... ...
@@ -0,0 +1,55 @@
1
+# Notifications
2
+
3
+Pageant Pass can let you know when something happens that needs your attention. You choose which kinds of messages you receive on the **My Profile** page, and you read the messages you've received on the **My Notifications** page. This works the same for [Directors](glossary.md) and [Delegates](glossary.md).
4
+
5
+---
6
+
7
+## Choose What You're Notified About
8
+
9
+Your notification choices live on the **My Profile** page, in the **Email Notification Preferences** section. Each type of notification has an on/off switch.
10
+
11
+1. Open **My Profile** from the menu.
12
+2. Scroll to the **Email Notification Preferences** section.
13
+3. For each notification type, click its row or its switch to turn it **On** or **Off**. The label next to each switch shows its current setting.
14
+4. When your choices look right, click **Save Preferences**.
15
+
16
+Your choices are saved and take effect right away. You can come back and change them at any time.
17
+
18
+---
19
+
20
+## Read Your Notifications
21
+
22
+The **My Notifications** page collects the messages Pageant Pass has sent you. **Unread Notifications** are listed first, with **Recent Read Notifications (Last 90 Days)** below them. A count near the top shows how many are unread.
23
+
24
+To open and clear an unread notification:
25
+
26
+1. Open **My Notifications** from the menu.
27
+2. Look under the **Unread Notifications** heading at the top.
28
+3. For a notification that has a related page, click **View & Mark as Read** (or click anywhere on the notification). This opens the page it points to and marks the notification as read.
29
+4. The notification moves down into the **Recent Read Notifications (Last 90 Days)** list, where it stays for 90 days.
30
+
31
+Notifications without a related page are simply there to read — once you've seen them, you don't need to do anything.
32
+
33
+---
34
+
35
+## If Notifications Don't Load
36
+
37
+If the page can't load your notifications, it shows a short error message in place of your list.
38
+
39
+1. Check that you're connected to the internet.
40
+2. Click **Retry** to try loading them again.
41
+
42
+---
43
+
44
+## See Also
45
+
46
+| Page | Description |
47
+|------|-------------|
48
+| [Your Profile](your-profile.md) | Where your notification switches live, alongside your name and photo |
49
+| [Director Getting Started](director-getting-started.md) | Where Directors begin in Pageant Pass |
50
+| [Delegate Getting Started](delegate-getting-started.md) | Where Delegates begin in Pageant Pass |
51
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
52
+
53
+---
54
+
55
+*[Home](Home.md)*
pages/paperwork-templates.md
... ...
@@ -0,0 +1,83 @@
1
+# Paperwork Templates
2
+
3
+The My Paperwork page in Pageant Pass lets you save your application information and documents once, then reuse them to fill out future applications in a few clicks. Each saved set is called a paperwork template. When you go to apply, you can pick a template and let it fill the form for you — see [Applying to a Competition](applying-to-a-competition.md).
4
+
5
+---
6
+
7
+## Creating a Template
8
+
9
+A template stores your details and documents so you don't have to re-enter them each time. To create one:
10
+
11
+1. Click **Create New Paperwork** at the top of the page.
12
+2. Enter a **Template Name** that helps you recognize it later.
13
+3. Choose the **Pageant System** the template is for.
14
+4. Under **Applicant Information**, enter your **Full Name**, **Date of Birth**, **Competition Age Division**, **Email Address**, and **Phone Number**.
15
+5. Under **Emergency Contact Information**, enter the **Contact Name**, **Contact Phone**, and **Relationship**.
16
+6. Under **Additional Information**, add a **Talent Description** and any **Dietary Restrictions**.
17
+7. Under **Required Documents**, upload your Fact Sheet, Community Service Initiative, Headshot Photo, and Talent Music. Each file can be up to 10MB.
18
+8. Click **Create Template** to save it.
19
+
20
+---
21
+
22
+## Editing a Template
23
+
24
+You can update a template whenever your details or documents change. To edit one:
25
+
26
+1. Find the template in the list.
27
+2. Click **Edit** in its row.
28
+3. Change any of the information or swap out a document.
29
+4. Click **Update Template** to save your changes.
30
+
31
+---
32
+
33
+## Deleting a Template
34
+
35
+If you no longer need a template, you can remove it. To delete one:
36
+
37
+1. Find the template in the list.
38
+2. Click **Delete** in its row.
39
+3. Confirm when Pageant Pass asks if you're sure. This can't be undone.
40
+
41
+---
42
+
43
+## Finding a Template
44
+
45
+If you have several templates, you can narrow the list. To search:
46
+
47
+1. Type part of the template name into the **Search templates** box at the top of the list.
48
+2. The list updates to show only the templates whose names match.
49
+
50
+---
51
+
52
+## Reading the Attachment Badges
53
+
54
+Each template row shows small badges that tell you which documents are attached. To read them:
55
+
56
+1. Look for the **Fact** badge for your fact sheet.
57
+2. Look for the **CSI** badge for your Community Service Initiative.
58
+3. Look for the **Photo** badge for your headshot.
59
+4. Look for the **Music** badge for your talent music.
60
+
61
+A badge is highlighted when that document is attached, so you can tell at a glance whether a template is complete.
62
+
63
+---
64
+
65
+## How Templates Speed Up Applying
66
+
67
+When you start an application while signed in, your saved templates appear in the **My Paperwork** section of the form. Picking one previews your saved information and fills the form for you, so you only need to review and submit. See [Applying to a Competition](applying-to-a-competition.md) for the full flow.
68
+
69
+---
70
+
71
+## See Also
72
+
73
+| Page | Description |
74
+|------|-------------|
75
+| [Applying to a Competition](applying-to-a-competition.md) | Use a template to fill in and submit an application quickly |
76
+| [Managing Your Applications](managing-your-applications.md) | Review, edit, and track the applications you've submitted |
77
+| [Delegate Dashboard](delegate-dashboard.md) | See how many paperwork versions you've saved |
78
+| [Finding Competitions](finding-competitions.md) | Search for competitions to apply to |
79
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
80
+
81
+---
82
+
83
+*[Home](Home.md)*
pages/plans-and-upgrading.md
... ...
@@ -0,0 +1,86 @@
1
+# Plans & Upgrading
2
+
3
+Pageant Pass comes in two plans: a free plan called **Core** and a paid plan called **Plus**. This page explains what each plan includes, how new [Directors](glossary.md) can claim a free trial of Plus, and how to upgrade or downgrade from your [profile](your-profile.md). Both roles can read this page, but plan choices mostly apply to Directors.
4
+
5
+---
6
+
7
+## The Two Plans
8
+
9
+**Core** is free and includes creating and managing competitions, reviewing applicants, recording results, and exporting paperwork.
10
+
11
+**Plus** costs **$49 per year** and adds four features on top of everything in Core:
12
+
13
+- Online payments — collect entry fees online through [Square](accepting-payments-with-square.md).
14
+- [Compliance tracking](compliance-tracking.md) — track fees, registration, and donations, and share secure links with trusted helpers.
15
+- The judge's book [script builder](judges-book-and-script.md) — build the run-of-show script for your judge's book.
16
+- The [interview planner](interview-planner.md) — build an interview schedule for judging day.
17
+
18
+> **⭐ Plus feature** — Online payments, compliance tracking, the judge's book script builder, and the interview planner are all available on the Plus plan.
19
+
20
+---
21
+
22
+## Claim Your Free Trial
23
+
24
+New Directors can try Plus free for six months.
25
+
26
+1. Open **My Profile** from the menu.
27
+2. Find the **Subscription Plan** section.
28
+3. Click **Upgrade to Plus**.
29
+4. In the panel that slides in from the side, review the features and pricing. If you're eligible for the trial, you'll see a **6-month free trial** at **$0**.
30
+5. Click **Start 6-Month Free Trial** to confirm.
31
+
32
+The trial needs no credit card and you won't be charged. Pageant Pass reminds you before the trial ends. When it does, your account returns to Core unless you choose to subscribe.
33
+
34
+---
35
+
36
+## Upgrade to Plus
37
+
38
+When you're ready to move from Core to Plus, you upgrade from your profile.
39
+
40
+1. Open **My Profile** from the menu.
41
+2. In the **Subscription Plan** section, click **Upgrade to Plus**.
42
+3. Review the Plus features and the **$49/year** price in the panel that slides in from the side.
43
+4. Confirm by clicking **Start 6-Month Free Trial** if you're eligible for the trial, or **Yes, Upgrade to Plus** if you're not.
44
+
45
+If you're not on a trial, an invoice for **$49/year** is emailed to you. Your account upgrades to Plus automatically once your payment is received.
46
+
47
+---
48
+
49
+## Downgrade to Core
50
+
51
+If you no longer need Plus, you can return to the free Core plan.
52
+
53
+1. Open **My Profile** from the menu.
54
+2. In the **Subscription Plan** section, click **Downgrade to Core**.
55
+3. Confirm your choice in the panel that slides in from the side.
56
+
57
+You keep your Plus features until your current paid period ends — nothing is switched off early. Automatic renewal is turned off, so when the period ends your account moves to Core.
58
+
59
+---
60
+
61
+## Plan Messages You Might See
62
+
63
+The **Subscription Plan** section shows a short message about the current state of your plan. Here's what each one means:
64
+
65
+- **Free Trial Active** — You're in your six-month free trial of Plus. The message shows the date it ends.
66
+- **Invoice Sent** — Your invoice has been emailed and payment is pending. Your account upgrades automatically once payment arrives. Check your email for instructions.
67
+- **Auto Renew Disabled** — You've scheduled a downgrade. You keep Plus access until the date shown, then return to Core.
68
+- **Payment Failed** — A payment didn't go through. Click **Retry Payment** to try again, or contact support.
69
+- **Subscription Changes Disabled** — A cancellation is pending, so you can't change plans until your current access expires on the date shown.
70
+
71
+---
72
+
73
+## See Also
74
+
75
+| Page | Description |
76
+|------|-------------|
77
+| [Your Profile](your-profile.md) | Where the Subscription Plan section lives |
78
+| [Accepting Payments with Square](accepting-payments-with-square.md) | A Plus feature — collect entry fees online |
79
+| [Compliance Tracking](compliance-tracking.md) | A Plus feature — track fees, registration, and donations |
80
+| [Judge's Book & Script](judges-book-and-script.md) | A Plus feature — build your judge's book script |
81
+| [Interview Planner](interview-planner.md) | A Plus feature — plan judging-day interviews |
82
+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
83
+
84
+---
85
+
86
+*[Home](Home.md)*
pages/recording-results.md
... ...
@@ -0,0 +1,75 @@
1
+# Recording Results
2
+
3
+The **Results** tab is where you record who won what at your competition — overall placements, preliminary awards, and any other awards you hand out. Each result you save is tied to a contestant, and they'll see their own awards on their [Delegate Dashboard](delegate-dashboard.md). You'll find the **Results** tab on your [Competition Dashboard](competition-dashboard.md).
4
+
5
+---
6
+
7
+## Before You Start
8
+
9
+You record results against the contestants who applied to your competition, so make sure your applications are in before judging day. To review applicants, see [Managing Applications](managing-applications.md).
10
+
11
+---
12
+
13
+## Recording a Result
14
+
15
+Use the panel that slides in from the side to add a single award.
16
+
17
+1. On the **Results** tab, click **Record Result**.
18
+2. In the panel that slides in, type the award's name in **Award Name** (for example, "Winner," "First Runner-Up," or "Miss Congeniality").
19
+3. Start typing the contestant's name in **Delegate Name**.
20
+4. Pick the contestant from the list that appears. Their email and division fill in automatically.
21
+
22
+---
23
+
24
+## Choosing the Award Type
25
+
26
+Tell Pageant Pass what kind of award this is. Pick the one that fits.
27
+
28
+1. For a ranked finish, check **Placement Award**, then enter the rank in the **Placement** box that appears (1 for the winner, 2 for first runner-up, and so on).
29
+2. For a category award, check **Preliminary Award**, then choose the category in **Preliminary Area** — **Talent**, **Interview**, or **Evening Gown**.
30
+3. For an award given to a contestant who didn't reach the finals, check **Non-Finalist Award**.
31
+
32
+---
33
+
34
+## Adding a Description and Payment Details
35
+
36
+These extra details are optional, but helpful for your own records.
37
+
38
+1. In **Reward Description**, describe what the award includes (for example, "$1,000 Scholarship" or "Gold Medal and Crown").
39
+2. If the award has already been paid out, check **Award has been paid out**.
40
+3. In the **Payment Confirmation** box that appears, note how it was paid (for example, "Check #1234 mailed").
41
+
42
+---
43
+
44
+## Saving the Result
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+
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+1. Click **Save Result** at the bottom of the panel.
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+2. The panel closes and your new award appears in the results list.
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+
49
+---
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+
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+## Reviewing, Editing, and Deleting Results
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+
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+Your saved results are grouped so they're easy to scan.
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+
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+1. On the **Results** tab, find the three groups: **Placement** awards, **Preliminary** awards, and **Other** awards.
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+2. To change a result, click its edit option to reopen the panel, make your changes, and click **Save Result** again.
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+3. To remove a result, click its delete option.
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+
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+Remember that each contestant sees their own awards on their [Delegate Dashboard](delegate-dashboard.md), so double-check names and placements before you finish.
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+
61
+---
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+
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+## See Also
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+
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+| Page | Description |
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+|------|-------------|
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+| [Competition Dashboard](competition-dashboard.md) | The control center where the Results tab lives |
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+| [Delegate Dashboard](delegate-dashboard.md) | Where contestants see the awards you record |
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+| [Managing Applications](managing-applications.md) | Review the applicants you'll record results for |
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+| [Exporting Paperwork](exporting-paperwork.md) | Download judging-day paperwork and contestant details |
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+| [Glossary](glossary.md) | Definitions of placement award, preliminary award, and other terms |
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+
73
+---
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+
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+*[Home](Home.md)*
pages/your-profile.md
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+# Your Profile
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+
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+The **My Profile** page is where you update the name and photo other people see when you use Pageant Pass. It works the same whether you're a [Director](glossary.md) or a [Delegate](glossary.md), and changes you make here apply across the whole app. If you're a Director, this page also holds your payment and plan settings, which are covered on their own pages.
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+
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+---
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+
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+## Change Your Display Name
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+
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+Your display name is the name shown on your account throughout Pageant Pass.
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+
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+1. Open **My Profile** from the menu.
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+2. Find the **Display Name** field near the top of the page.
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+3. Clear the field and type the name you want to use.
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+4. Click **Save Profile**.
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+
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+Your new name is saved right away and used everywhere your name appears.
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+
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+---
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+
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+## About Your Email Address
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+
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+Your email address is shown on the **My Profile** page beneath your display name, but it cannot be changed. The field is locked, and the note **Email address cannot be changed** appears below it. Your email is the address you signed in with, so it stays fixed to keep your account secure.
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+
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+---
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+
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+## Change Your Profile Photo
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+
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+Your profile photo appears in the circle at the top of the **My Profile** page. If you haven't added one yet, you'll see a person icon instead.
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+
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+1. Click **Change Picture**, just below the photo circle.
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+2. In the window that opens, choose an image file from your device.
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+3. Wait a moment while the photo uploads. The button reads **Uploading...** while it works.
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+4. When it finishes, your new photo appears in the circle automatically — you don't need to reload the page or click **Save Profile**.
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+
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+---
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+
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+## For Directors: Payments and Your Plan
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+
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+If you're a Director, the **My Profile** page shows two extra sections that Delegates don't see:
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+
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+- A **Payment Integration** section for connecting an account to collect entry fees online. Setting this up is covered in [Accepting Payments with Square](accepting-payments-with-square.md).
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+- A **Subscription Plan** section showing your current plan and options to change it. Comparing plans, starting a free trial, upgrading, and downgrading are all covered in [Plans & Upgrading](plans-and-upgrading.md).
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+
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+You manage your notification choices on this page too — see [Notifications](notifications.md).
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+
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+---
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+
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+## See Also
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+
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+| Page | Description |
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+|------|-------------|
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+| [Notifications](notifications.md) | Choose what you're notified about, here on the same page |
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+| [Accepting Payments with Square](accepting-payments-with-square.md) | Connect an account to collect entry fees online (Directors) |
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+| [Plans & Upgrading](plans-and-upgrading.md) | Compare plans, start a free trial, and upgrade (Directors) |
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+| [Glossary](glossary.md) | Plain-language definitions of pageant and Pageant Pass terms |
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+
57
+---
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+
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+*[Home](Home.md)*