The Interview Planner tab builds a minute-by-minute interview schedule for judging day, working out each contestant's time slot and adding lunch and judge breaks for you. You'll find it on your Competition Dashboard, and it uses your active applicants and their competition order.

⭐ Plus feature — This is available on the Plus plan. See Plans & Upgrading.

Before You Start

You need at least one active applicant for the planner to build a schedule. Review your applicants and set their order first on the Managing Applications tab.

Setting the schedule parameters

The planner fills in sensible starting values, but you can change any of them to fit your day. Each setting has a default you can adjust:

  1. Start Time — when interviews begin (default 11:00).
  2. Interview Length (minutes) — how long each interview runs (default 8).
  3. Gap Between Interviews (minutes) — the transition time between contestants (default 2).
  4. Lunch Break Time — when the lunch break starts (default 12:30).
  5. Lunch Break Length (minutes) — how long lunch lasts (default 30).
  6. Judge Break Interval (minutes) — how often to add a short judge break (default 60).
  7. Judge Break Length (minutes) — how long each judge break lasts (default 10).
  8. Interview Order — choose Competition Order to use your assigned order, or Random (Shuffled) to randomize it.
  9. Interview Location — an optional room or place to show on the schedule.

Generating the schedule

  1. Set the parameters above to fit your day.
  2. Click Generate Schedule. A table appears showing each numbered time slot, the time, and the contestant or break for that slot.

The schedule is built fresh each time you generate it and is not saved. If you close the tab or leave the dashboard, you'll need to generate it again, so be sure to print or download it before you leave.

Printing or saving the schedule

Once a schedule appears, two buttons let you take it with you:

  1. Click Print to send the schedule to your printer.
  2. Click Export CSV to download the schedule as a file you can open in a spreadsheet.

Starting over

To build a different schedule, change any settings and click Generate Schedule again, or click Clear to remove the current schedule and start fresh.

See Also

Page Description
Competition Dashboard The hub that holds the Interview Planner tab
Managing Applications Set the competition order the planner uses
Plans & Upgrading The Interview Planner is a Plus feature
Glossary Plain-language definitions of pageant terms

Home