The Applications tab is where you review everyone who has applied to your competition, set the order they'll compete in, edit their details, and export their paperwork. It's the first tab on your Competition Dashboard. This page walks through everything you can do there.
Reviewing your applicants
The Applications tab lists every applicant for the competition. They're grouped by age division, with Miss applicants shown first, then Teen applicants, and within each division they're listed in competition order. For each applicant you'll see their photo and name, contact details, emergency contact, and a set of badges showing which documents they've turned in (Fact Sheet, CSI, Photo, and Talent).
Setting the competition order
The competition order is the numbered order contestants will compete in. You can have Pageant Pass assign it for you at random.
- On the Applications tab, click Shuffle Order near the top of the list.
- Confirm when you're asked to. Pageant Pass numbers your Miss applicants starting at 1, numbers your Teen applicants separately, and moves any withdrawn (inactive) entries to the end.
You can change any single applicant's number by hand using Edit Application, described below.
Copying everyone's email addresses
When you need to email all your active applicants at once, you can copy their addresses in one step.
- Click Copy Emails near the top of the list. All active applicants' email addresses are copied to your clipboard.
- Paste them into the address line of a new email in your own email program.
Exporting paperwork
The Export menu near the top of the list lets you download files for judging day — the judge's book, all applicants' paperwork, headshots, and talent music. Click Export and choose what you need. For step-by-step detail on each option, see Exporting Paperwork.
Showing or hiding withdrawn entries
Applicants who have withdrawn are marked inactive and hidden by default so they don't clutter your list.
- To see them, click Show Inactive. Withdrawn entries appear, marked in red, with a count badge.
- To hide them again, click Hide Inactive.
Working with a single applicant
Each applicant has an actions menu. Click the three-dots button at the end of their row (or the Actions button on smaller screens) to open it. From there you can:
- Record Result — record a placement or award for this applicant. See Recording Results.
- Edit Application — open a panel that slides in from the right where you can change the applicant's name, contact details, emergency contact, division, competition order number, acknowledgements, and uploaded files. Click Save Changes when you're done.
- Export Paperwork — download just this applicant's files. See Exporting Paperwork.
- Export Contact — save a contact file for this applicant that you can import into your phone or email. See Exporting Paperwork.
Marking an application active or inactive
If an applicant withdraws, mark their entry inactive so it's left out of counts, exports, and the competition order.
- Open the applicant's actions menu.
- Click Mark as Inactive. The entry turns red and is hidden unless you choose to show inactive entries.
- To bring an applicant back, open the menu again and click Mark as Active.
Checking acknowledgements
When applicants apply, they confirm a few acknowledgements: that they've acknowledged the contract, completed Miss America registration, and paid the local fee. You can review each applicant's acknowledgements at the bottom of their Edit Application panel to see what they've confirmed and update them if needed.
See Also
| Page | Description |
|---|---|
| Competition Dashboard | The hub that holds the Applications tab |
| Exporting Paperwork | Download the judge's book, paperwork, headshots, and contacts |
| Recording Results | Record placements and awards for applicants |
| Compliance Tracking | Track each contestant's required steps ⭐ Plus |
| Glossary | Plain-language definitions of pageant terms |