Compliance Tracking

Compliance tracking lets you keep tabs on whether each contestant has completed the required steps before competition day, and lets you share a secure link so a trusted helper can check them off too. You'll find the Compliance tab on your Competition Dashboard, and the steps it tracks come from each application.

⭐ Plus feature — This is available on the Plus plan. See Plans & Upgrading.

What gets tracked

For each contestant, Pageant Pass tracks three required steps:

Entry Fee — whether the contestant has paid their entry fee.
MA Registration — whether the contestant has completed Miss America registration.
AHA Donation — whether the contestant has completed their AHA donation.

When you mark a step complete, Pageant Pass records the date and who verified it, so you always have a record of who checked off each item.

Marking a step complete

Open your Competition Dashboard and click the Compliance tab.
Click Manage Compliance to open the tracking table, which lists every contestant in competition order.
Find the contestant in the list.
Click the button under Entry Fee, MA Reg, or AHA Donation to mark that step done. The button turns green to show it's complete.
To undo a step, click the same button again.

Resting your pointer over a completed button shows you who verified it and when.

Reading the summary

At the top of the tracking table, summary cards show your progress at a glance: how many contestants have paid the Entry Fee, completed MA Registration, and finished the AHA Donation, plus how many are Fully Compliant (all three done). Each card shows both a count and a percentage so you can see how close you are to having everyone ready.

Sharing a secure link with a helper

If a field director, state director, or other helper needs to check off compliance, you can send them a secure link. They can view and update compliance without creating a Pageant Pass account — what they see is described in Using a Secure Compliance Link.

On the Compliance tab, click Create Link. A panel slides in from the right.
Fill in the Contact Name of the person you're sharing with.
Fill in their Contact Email — this is where the link is sent.
Choose a Link Expiration: 7 days, 30 days, 90 days, or No expiration. After this period the link stops working.
Click Send Compliance Link. The link is emailed to your contact.

Managing your links

Existing links appear on the Compliance tab, each showing the contact's name, email, and when it was created and expires.

To share a link again, click the copy button on that link to copy its address to your clipboard.
To turn off a link's access, click the revoke button on that link and confirm. The helper immediately loses access.