Exporting paperwork lets you download everything you need for judging day — a combined judge's book, each applicant's files, headshot photos, talent music, and individual contacts. You do this from the Export menu on the Managing Applications tab. This page explains each option.

Before You Start

Files are exported in your competition order — the numbered order contestants compete in. Set that order first on the Managing Applications tab so your exports come out in the right sequence. Only active applicants are included; withdrawn entries are left out.

Opening the Export menu

  1. Open your Competition Dashboard and stay on the Applications tab.
  2. Click Export near the top of the applicant list. A menu opens with the options below.

Judge's Book

The judge's book is one combined PDF containing every contestant's fact sheet and Community Service Initiative, arranged in competition order, ready to hand to your judges.

  1. Click Export and choose Judge's Book (PDF).
  2. Wait while the file is prepared, then save it when your browser offers to download it.

Paperwork

This option downloads a single ZIP file containing each applicant's individual files, organized so you can find any one contestant's documents.

  1. Click Export and choose Paperwork (ZIP).
  2. Save the ZIP file when prompted, then open it to find each applicant's documents inside.

Headshots

This downloads all of your contestants' headshot photos in one ZIP file. Each photo is named by division and competition order so they're easy to sort.

  1. Click Export and choose Headshots (ZIP).
  2. Save the ZIP file when prompted.

Talent Music

This downloads all of your contestants' talent music files in one ZIP file, so your sound team has everything in one place.

  1. Click Export and choose Talent Music (ZIP).
  2. Save the ZIP file when prompted.

Exporting one applicant's files

You can also export the files for a single applicant instead of everyone.

  1. On the Applications tab, open the applicant's actions menu (the three-dots button at the end of their row).
  2. Click Export Paperwork. A ZIP file with just that applicant's files downloads.

Exporting a contact

You can save any applicant as a contact file that you can import into your phone or email program. The contact includes their photo.

  1. On the Applications tab, open the applicant's actions menu.
  2. Click Export Contact and save the file when prompted, then import it into your phone or email.

You can also save a contact this way from the Flashcards tool.

See Also

Page Description
Managing Applications The tab that holds the Export menu
Competition Dashboard Your control center for a competition
Judge's Book & Script Build the script that goes with the judge's book ⭐ Plus
Flashcards Help judges learn contestants by face, and export contacts
Glossary Plain-language definitions of pageant terms

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